Accounts Payable - Processing Clerk

Position Details Department/Unit: Accounts Payable. Work Shift: Day (United States of America). Salary Range: $43,599.00 – $56,679.00. Job Summary Under the direction of the Accounts Payable Manager, the Accounts Payable Processing Specialist is part of the processing team responsible for the entry of payables related transactions of an assigned portfolio to support the operations of all campuses of the Albany Med Health System (AMHS). The role ensures accurate and timely processing of invoices, credits, reimbursements and statement review, while maintaining compliance with all policies and regulations. Essential Functions Process all invoices, reimbursements, refunds, credits, and related items accurately and promptly in the ERP software, including those paid directly and those matched to purchase orders. Identify and address issues requiring intervention in a timely manner. Enforce compliance with all applicable policies, procedures, and regulations; ensure all invoices and expense reimbursements include required documentation and approvals. Review unapproved invoices and invoice exceptions for potential errors or resolutions, collaborating with stakeholders to resolve issues. Establish constructive relationships with suppliers to identify, research, and resolve invoicing discrepancies or issues. Proactively identify or prevent issues through review of purchase orders in received status and perform statement research and reconciliation with primary suppliers regularly. Ensure invoices and payments are processed and issued to the correct supplier, location, and payment method in accordance with supplier file processes and standards. Respond to inquiries and requests for assistance promptly and professionally. Assist, educate, and support departments, colleagues, and suppliers regarding invoice or reimbursement processing, policies, or payment status. Maintain records to support and comply with financial processes and regulations. Collaborate with other AMHS departments to support the AMHS Supply Chain mission and deliver outstanding customer service, including departments of Sourcing & Contracting, Data Integrity, Accounts Payable, Receiving and Distribution, Finance, and Treasury. Other Duties Provides assistance or coverage for colleagues as needed and may be asked to assist with other duties or projects not specified in this description. Staff is expected to work within the expectations of the position and adapt to the changing demands of the office, possibly on a temporary or permanent basis. Equal Opportunity Employer Albany Med Health System is an equal opportunity employer. Sensitive Information Handling This role may require access to information considered sensitive to Albany Med Health System, its patients, affiliates, and partners, including HIPAA Protected Health Information and other information regulated by federal and New York State statutes. Workforce members must ensure that access is based on a "need to know" and is the minimum necessary to properly perform assigned duties; use or disclosure shall not exceed the minimum amount needed to accomplish an intended purpose; reasonable efforts shall be made to protect information from unauthorized access and modification. #J-18808-Ljbffr