Data Entry Clerk

Job Description

Job Description

We are looking for a detail-oriented Data Entry Clerk to join a team in Newport News, Virginia in a contract position with the potential to become permanent. This role supports daily front office operations while ensuring information is entered accurately, records are maintained, and administrative tasks are completed efficiently. The ideal candidate brings strong typing ability, professionalism when assisting visitors and callers, and the flexibility to provide clerical and basic accounting support as business needs require.

Responsibilities:
• Manage incoming telephone traffic, direct calls appropriately, and record clear, accurate messages for employees.
• Welcome office visitors, gather the necessary details about their visit, and notify the appropriate team member upon arrival.
• Sort and distribute inbound mail each day while assisting with outbound shipments, courier packages, and routine mailed documents.
• Maintain office supply inventory by placing orders and ensuring materials are distributed to the proper departments.
• Enter data into company systems with a high level of speed and accuracy while supporting general record maintenance.
• Organize, update, and file business documents so information can be retrieved quickly when needed.
• Provide clerical support to accounting activities, including preparing bank deposit information from multiple branch locations and updating reconciliation spreadsheets.
• Research requests for invoice copies, locate the correct documentation, and send records to the appropriate internal teams in a timely manner.• At least 3 years of experience in data entry, administrative support, or a related office environment.
• Strong typing and numeric data entry skills with consistent attention to accuracy and detail.
• Ability to use computer-based systems confidently for data entry, document handling, and routine office tasks.
• Clear verbal and written communication skills for interacting with employees, customers, and visitors.
• Experience managing multiple priorities such as phones, mail handling, filing, and record updates in a fast-paced setting.
• Basic familiarity with accounting-related administrative support, including spreadsheets, deposits, or document research.
• Dependable organizational skills and the ability to handle confidential business information responsibly.