Executive Administrative Assistant

Job Description

Job Description

We're looking for a highly organized, detail-oriented Executive Administrative Assistant who isn’t afraid to take initiative, keep things running behind the scenes, and help our CEO stay in her creative zone.

This is a hybrid role that blends digital admin tasks with executive-level organization and scheduling support. If you're the kind of person who notices when a system needs tweaking, thrives on checklists, and secretly loves a well-planned content calendar- we want you.

Responsibilities:

• Organize and manage the CEO’s task list and remind her of deadlines, approvals, and meetings
• Format and proof content (emails, listings, spreadsheets) for approval
• Maintain a running calendar of upcoming launches, events, and obligations
• Assist in keeping the CEO focused, flowing, and out of admin overwhelm
• Monitor communications and follow up on pending tasks across departments
• Schedule and post content to social media using our content calendar
• Upload and format podcast episodes weekly
• Send push notifications and update our mobile app
• Pitch in where needed in our small, family-owned business

Ideal Candidate:

• Has experience in administrative, executive, or digital marketing support roles
• Is a self-starter who can work independently and manage their own workflow
• Can manage multiple priorities while keeping deadlines tight and clear
• Is tech-savvy (familiar with Later, podcast platforms, Canva, and/or app dashboards is a plus)
• Has an interest in witchcraft, metaphysics, or spiritual businesses
• Drives and has access to their own car for tasks that may come up during the workday
• Thrives in creative, fast-moving environments with a touch of chaos
• Bonus points for photo editing skills, social media savvy, or light copywriting skills!

Schedule :

• This is an in-person position based in Tucson, AZ (we are not looking for a virtual assistant)
• Part-time: 18-20 hours per week to start (3 days per week)
• Potential to grow into a larger role over time

About Us:

Inked Goddess Creations is a family-owned and operated online business that creates tools for modern, busy witches. We’re not your typical metaphysical store; we blend creativity, magick, and a little badassery into everything we do. From subscription boxes to online classes to live gemstone sales, we’re always casting new ideas into the world.

We’re growing, and we’re ready for someone to step in and help organize the chaos in the best way possible.



 

How to Apply:

Please submit your resume and thoughtful responses to the questions below. We want to get a feel for your personality, how you think, and what lights you up. Professionalism is important, but we’re not corporate- we’re witchy, weird, and driven.

Application Questions:

1. Why do you want to work for a witchy business like Inked Goddess Creations?
2. Describe a time when you helped keep someone organized or on task. What worked?
3. How would you prioritize tasks if you were given multiple deadlines at once?
4. What’s your experience with scheduling content or working with digital tools (e.g. Later, Canva, podcast platforms, Shopify)?
5. Are you comfortable reminding someone daily or weekly about tasks they need to complete?
6. What’s your ideal work environment or team vibe?
7. What excites you most about this role—and what makes you nervous?

 

\nCompany Description

Inked Goddess Creations is a fast-growing metaphysical business that creates and curates unique spiritual tools for modern magickal living.

Founded in 2013, Inked Goddess Creations offers handmade ritual products, a top-selling monthly subscription box, online classes, and large-scale events like Tucson's Witches’ Bazaar.

Our mission is to empower spiritual seekers- especially busy witches- to embrace their intuition, create their own magickal paths, and feel confident in their craft. We are a creative, close-knit team that thrives on innovation, integrity, and just the right amount of sass.

Company Description

Inked Goddess Creations is a fast-growing metaphysical business that creates and curates unique spiritual tools for modern magickal living.\r\n\r\nFounded in 2013, Inked Goddess Creations offers handmade ritual products, a top-selling monthly subscription box, online classes, and large-scale events like Tucson's Witches’ Bazaar.\r\n\r\nOur mission is to empower spiritual seekers- especially busy witches- to embrace their intuition, create their own magickal paths, and feel confident in their craft. We are a creative, close-knit team that thrives on innovation, integrity, and just the right amount of sass.