Billingual Home Visiting Manager

Job Description

Job Description:\n\nMECA Therapies is looking for a Home Visiting Manager to join our professional team. \n \nMECA Therapies is the largest pediatric rehabilitation provider in the state of New Mexico. Our mission is to strive every day towards ensuring that our families and their children have access to the highest quality of care in the communities we serve. \n \nPosition Description: The Home Visiting (HV) Manager plays an essential role in overseeing and managing MECA Therapies' Home Visiting Programs, ensuring seamless operations and the delivery of effective services to families in alignment with the 2024 New Mexico Home Visiting Program Standards and Parents as Teachers Quality Standards. Collaborating closely with the Regional Director, the HV Manager organizes, facilitates, and coordinates all program activities, including data collection and analysis, reporting, budget tracking, and community engagement. Additionally, the HV Manager provides administrative supervision and reflective support to home visitors.\n \nHome Visitor/Parent Educator: Provide comprehensive, culturally competent, and family-centered home visiting services to families prenatally and with young children following the 2024 New Mexico Home Visiting Program Standards, Parents as Teachers (PAT) Essential Requirements, and PAT Quality Standards. The primary role is to support parents as their child's first and most influential teachers, ensuring the physical, emotional, and cognitive development of their children. Additionally, the Home Visitor/Parent Educator will promote safe and nurturing relationships between young children and their caregivers, implement strategies to prevent adverse childhood experiences, and promote overall wellbeing.\n \nQualifications: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed in this job description are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.\n \nEducation and Experience: Bachelor’s Degree preferred in Social Work, Counseling, Early Childhood Development, Infant Studies, or in a related field approved by the Early Childhood Education and Care Department (ECECD) Program Manager or four to ten years related experience and/or training; or equivalent combination of education and experience. Requirement to obtain a Level I or higher Infant Mental Health Endorsement within two years of hire.\n \nGeneral Requirements: \n\nManagerial experience\nProficient computer skills in Microsoft Windows, Excel, database management.\nProficient organizational and record keeping skills.\nProficiency in maintaining detailed and accurate records.\nEvidence of the practice of a high level of confidentiality.\nEffective oral and written communication.\nExcellent interpersonal, communication, teaming, and coaching skills.\nAbility to work independently and as part of a team.\nIMH Certification within 2 years of hire\nStrong understanding of early childhood development.\nAbility to train clients, family members, and professionals.\nCompletion of online and in-house Home Visiting trainings\nAbility to build relationships and work effectively with diverse families.\nAbility to travel to conduct home visits.\nValid driver's license and reliable transportation.\nAbility to lift and carry materials up to 20 pounds.\nWork effectively in home settings, potentially exposed to various environmental factors.\nAdaptability to a flexible schedule to accommodate the needs of families, including occasional evenings and weekends.\n\n \n ESSENTIAL DUTIES:\n \nHome Visiting Manager:\n\nDevelop and implement program procedures in collaboration with the Lead Home Visiting Program Manager and/or Regional Director.\n\nAssist Lead Home Visiting Manager and Regional Directors with management and administration of the Home Visiting Component.\nMaintain documentation for disciplinary actions needed to be taken with staff and communicate/coordinate timely with Lead Home Visiting Program Manager and/or Regional Directors.\nParticipate in interviews for potential HV employees/subcontractors.\nAssist in the development and completion of all requests for proposals, grants, and contract negotiations for HV Program in collaboration with Regional Director.\nReceiving, reviewing, and informing MECA management team of all state and federal communications related to HV contracts and services.\nOversee the development of positive outcomes and goals based on screenings, assessments and selected curricula that are focused on strengthening the parent/caregiver-child relationship.\nAttending the Early Childhood Education and Care Department (ECECD) HV Monthly Data Review, Standing and CQI Quarterly and Consultation Meetings.\nAttending Weekly and Monthly MECA Leadership/ managerial meetings.\nMarketing and promote the Home Visiting component within the community in collaboration with the Care Coordinator and Regional Director\nAttending Parents as Teachers (PAT) meetings\n\nDeveloping and maintaining an ongoing recruitment plan that ensures early identification of pregnant women and families who may benefit from home visiting services.\nProvide training and support to Home Visitors/Parent Educators on programmatic policies and procedures.\nEnsuring that all professional licensures and certifications are held and maintained by program/regional staff and personnel Conduct regular team meetings and provide field supervision.\n\nProvide and document at least two field supervisions for each HV annually.\n\nReceiving and disseminating updates/notices to staff regarding Home Visiting Programs through a variety of methods: at staff meetings, email, direct communication, memos, newsletters, etc.\nEnsure timely communication with Home Visitors of program updates and notices.\nProvide administrative supervision monthly for each home visitor in the respective region regarding family concerns, employee challenges and employee performance.\nAttend relevant meetings and promote the program within the community.\nClosely collaborate with Early Intervention team and regional director regarding referrals, FIT exits, MMT and IFSP meetings.\nAssist Lead Home Visiting Program Manager in planning topics, trainings, and Home Visiting program updates for MECA HV regional meeting.\nManagers to attend MECA HV regional meeting.\nManagers keep agenda and meeting notes for the assigned month.\nAssist in program development, Home Visiting policy and procedures annual reviews and trainings.\nManagers will assign tasks to Home Visitors with missing screenings and data.\nGenerating weekly, monthly, and quarterly reports and compile, submit, and upload reports and information to designated files. Additionally, Managers will have reports ready to be reviewed with the Lead Home Visiting Program Manager and Regional Directors at the weekly Directors and Managers Meeting.\n\nWeekly Productivity (enrollment report)\nWeekly Data Review Output by Staff (All HV)\nRecruitment and Retention Plans\nStaff Development Plan\nIndividual Professional Development Plans\nPAT Reporting\nCHV Reporting\nCQI Reporting\nAny Reports using MAPS/ or ECED database upon request.\n\nReferrals are received by Home Visiting Manager and are entered in all required platforms and assigned to appropriate Home Visitor.\nManagers will request status of referrals on a weekly basis from their Home Visiting staff.\nOther duties as assigned.\n\nHome Visitor/Parent Educator Services- In addition to the above, the HV Manager will also follow the same responsibility for assigned families on their caseload:\n\nRecruitment Efforts:\n\nCollaborate in marketing and promoting the Home Visiting component within the community during outreach events and within other community settings.\nIdentify pregnant women and families with young children prior to kindergarten entry who may benefit from home visiting services.\nDetermine the child and family’s eligibility utilizing standardized selection and admission criteria.\n\nHome Visits:\n\nConduct scheduled visits with family based on the needs identified in the family plan adhering to PAT model requirements.\nDeliver prenatal, post-partum and ongoing home visits to young children and their caregivers utilizing PAT curriculum or other program approved curriculum to provide parenting education, guidance on appropriate developmental activities and interaction to support school readiness.\nUse the PAT curriculum to plan and deliver prenatal, and parent-child activities that promote safe nurturing relationships to foster healthy child development.\nCustomize interactions based on each family's needs, strengths, and challenges to improve prevention of adverse childhood experiences and promote wellbeing.\n\nFamily Engagement and Support:\n\nEstablish and maintain a trusting relationship with families.\nProvide parents with information, support, and encouragement around their child’s development.\nDevelop a transition plan with each family.\nAssist families in setting and achieving individualized family goals based on screenings, assessments and selected curricula that promote strengthening the parent/caregiver-child relationship.\nFacilitate access to community resources and support services.\nParticipating in Transdisciplinary Team Approach (TTA) meetings for those children receiving Early Intervention services\nAttending Individualized Family Service Plan (IFSP) meetings for those children in Early Intervention services.\n\nDevelopmental Screening and Assessment:\n\nConduct developmental screenings and assessments using approved tools.\nInterpret results with parents, develop appropriate action plans and provide appropriate resources.\nMonitor child and family progress, adjust plans, and follow up on provided resources as necessary.\n\nGroup Connections:\n\nAssist in planning group connections to provide opportunities for parents to connect with one another and strengthen their parenting skills.\nAttend and facilitate discussions and activities during group connections, ensuring alignment with PAT guidelines.\n\nData Collection and Reporting:\n\nCollect and enter data accurately into required data management systems.\nMaintaining family files with required and accurate records adhering to ECECD and PAT model file record requirements. Including maintaining family files onsite according to HIPAA requirements.\nPrepare and submit timely reports as required by program guidelines.\nConduct family satisfaction surveys annually and at exit to inform practice and improve service delivery.\n\nCASELOAD ASSIGNMENTS\nThe HV Manager will ensure that all caseload assignments are up to date and accurate by:\n\nUpdating and reviewing HV/Parent Educator caseloads weekly\nMonitoring referrals by county vs. capacity (i.e.,1 or more stressors, 2 or more stressors.)\nEnsuring all HV/Parent Educators have caseload numbers as indicated on their contracts.\nMaking adjustments to caseloads as needed\nProviding HV services to a minimum of two families\n\n \nPRODUCTIVITY\nThe HV Manager will ensure that the program/region achieves the expected 100% productivity and fiscal performance goals on a weekly basis and submits productivity reports and projections to the Regional Director for review by:\n\nTracking productivity reports weekly\nCommunicating with staff regarding successes and challenges related to productivity.\nAchieving program referral/capacity goals\nManagers are expected to achieve 100% productivity performance goal set by MECA Therapies for their assigned cases.\n\n \nDOCUMENTATION\nThe HV Manager will accurately collect data on children and families served and will ensure that the information is accurate and reliable as it relates to the operation and governance of the company by:\n\nCompleting database training\nEnsuring all required HV data is properly input into the HV Database system.\nGenerating reports from HV Database to monitor accuracy of data weekly.\nMaintaining active/inactive client list through HV Database\nOverseeing the closure of client files within 1 week of their exit date\nEnsuring that all documentation within database supports why the visit did not occur.\n\nSTAFF DEVELOPMENT AND TRAINING\nThe HV Manager will ensure that HV/Parent Educators are provided the necessary support, training, and guidance in their provision of services to the families served by:\n\nMandatory attendance at all staff meetings and training.\nObtaining Infant Mental Health (IMH) Certification within 2 years of hire.\nStaff who have completed or are pursuing their BA or MA degrees are required to engage in ongoing professional development and completion of degrees withing the specified time frame. \nDevelopment of a Professional Development Plan during on-boarding and annually.\nSuccessful completion of all required Parents as Teachers (PAT) and New Mexico Home Visiting training sessions.\nSuccessful completion of all required Parents as Teachers (PAT) and New Mexico Home Visiting training Supervisor sessions.\nActive participation in ongoing professional development workshops and continuous learning opportunities, with a minimum requirement of twelve (12) hours of Professional Development per calendar year for all staff.\nMaintaining up-to-date knowledge of research findings and best practices in early childhood development and home visiting.\n\nThese measures ensure that all Home Visiting staff are equipped with the necessary skills and knowledge to provide effective support while staying informed about advancements in the field.\nAdditionally, the Home Visiting Manager will oversee the professional development of HV/Parent Educators, ensuring they receive necessary support and training. This includes:\n\nMonitoring Staff Development Plans with each Home Visitor/Parent Educator in collaboration with the Clinical Reflective Supervisor, Lead Home Visiting Program Manager and Regional Director.\nOverseeing that all Home Visitor /Parent Educators receive competency training required by the ECECD Home Visiting Program.\nIdentifying local, state, and regional training opportunities for Home Visitor/Parent Educators to attend.\nCompleting Home Visiting required online trainings noted in onboarding checklist.\n\nSUPERVISION\nHome Visiting Managers are required to participate in Reflective Supervision and Reflective Consultation groups at least two times a month for each. This involves:\n\nScheduling Reflective Supervision sessions with MECA Therapies Clinical Reflective Supervisor a minimum of one time per month.\nScheduling Reflective Consultation group sessions with ECECD reflective consultant a minimum of one time per month.\n\n \nAdditionally, providing adequate supervision to Home Visitor/Parent Educators is crucial for effective service delivery, a responsibility that falls under the Home Visiting Manager's purview.\n\nAccompanying HV/Parent Educators on family visits (field supervision) a minimum of one time per year for Home Visitor/ Parent Educators with 1 or more years’ experience and twi