Communications Secretary

Job Title

Job Summary Provides high-level clerical, administrative, and public relations support to the Communications Department. Assists in coordinating internal and external communications, managing departmental operations, and ensuring timely dissemination of information to staff, families, media, and the community.

Essential Duties and Responsibilities

Administrative & Office Support

• Provide direct secretarial support to the Director of Communications and department staff.
• Manage calendars, schedule meetings, and coordinate events, press briefings, and district initiatives.
• Prepare, proofread, and distribute correspondence, reports, presentations, and communication materials.
• Maintain organized filing systems (digital and hard copy) for communications, media records, and department documents.
• Process incoming/outgoing mail, emails, and phone calls; respond or route inquiries appropriately.

Communications & Public Relations Support

• Assist with drafting newsletters, website updates, social media posts, and press releases.
• Coordinate communication flow between campuses, departments, and external stakeholders.
• Serve as a point of contact for parents, staff, media representatives, and community members.
• Support media requests by gathering information and coordinating responses.
• Help maintain the district's public image by ensuring accurate and timely communication.

Event & Project Coordination

• Assist in planning and organizing district events, community outreach efforts, and campaigns.
• Coordinate logistics for meetings, including agendas, minutes, materials, and follow-ups.
• Track project timelines and ensure deadlines for communication deliverables are met.

Records, Data & Compliance

• Maintain records of communications, media contacts, and public information requests.
• Compile data and reports related to communications efforts and department activities.
• Ensure confidentiality of sensitive information and compliance with district policies.

Financial & Operational Support

• Process purchase orders, invoices, and budget-related documentation.
• Monitor department supplies, materials, and communication resources.
• Assist with vendor coordination and service requests.

Customer Service & Front-Facing Duties

• Greet visitors and provide assistance in a professional and courteous manner.
• Respond to inquiries and provide accurate information regarding district communications and events.
• Maintain strong working relationships with staff, students, parents, and the community.

Other Duties

• Attend meetings, trainings, and district events as required.
• Provide support for crisis communication efforts when needed.
• Perform other duties as assigned by the Director of Communications.

Qualifications

High school diploma or GED (Associate's degree preferred) 2+ years of secretarial or administrative experience (school district experience preferred) Strong written and verbal communication skills Proficiency in Microsoft Office, Google Workspace, and communication platforms Ability to manage multiple tasks in a fast-paced environment High level of professionalism, discretion, and confidentiality Skills & Competencies Excellent organization and time management Strong customer service and interpersonal skills Attention to detail and accuracy Ability to handle confidential and sensitive information with discretion Ability to work independently and collaboratively

Working Conditions

Office environment with frequent interruptions Occasional evening or weekend work for events Mental Demands/Physical Demands/Environmental Factors: Tools/Equipment Used: Standard office equipment including personal computer and peripherals Posture: Prolonged sitting; occasional bending/stooping, pushing/pulling, and twisting Motion: Repetitive hand motions, frequent keyboarding and use of mouse; occasional reaching Lifting: Occasional light lifting and carrying (less than 15 pounds) Environment: Frequent districtwide travel; occasional statewide travel Mental Demands: Work with frequent interruptions; maintain emotional control under stress *Salary is commensurate with experience *Minimum Salary $41,114 *Works 226-day Contract * Please note that this role requires in-person attendance and is not eligible for remote work. Sheldon ISD will accept applications for this position through April 12, 2026. After this date, applications will continue to be accepted in the event a suitable candidate is not identified. If no viable candidate is selected from the initial applicant pool, applications submitted after April 12th will be reviewed in five-day intervals until a candidate is recommended for hire