RE-POST- Secretary, Chief of Staff and Public Relations

Secretary, Chief of Staff and Public Relations

Primary Purpose:

Provide high-level administrative, operational, and communications support to the Chief of Staff and Chief of Communications. This position supports executive leadership by managing complex administrative functions, coordinating communications initiatives, assisting with public relations efforts, and ensuring professional, accurate, and timely communication with internal and external stakeholders.

Qualifications:

Education/Certification:

• High school graduate or GED
• Experience supporting communications, public relations, or public-facing leadership preferred

Special Knowledge/Skills:

• Strong written and verbal communication skills
• Advanced organizational, time-management, and prioritization skills
• Ability to exercise sound judgment, discretion, and confidentiality
• Proficiency in Microsoft Office and Google Workspace
• Ability to manage multiple projects and deadlines in a fast-paced environment
• Knowledge of public relations practices and professional communication standards preferred
• BusinessPlus experience- preferred

Experience:

• Three (3) years to five (5) years of executive-level administrative experience

Major Responsibilities and Duties:

Administrative Support

• Manage calendars, scheduling, and logistics for the Chief of Staff and Chief of Communications.
• Prepare meeting agendas, briefing documents, talking points, and follow-up materials.
• Coordinate meetings, events, and executive activities.
• Track action items, deadlines, and deliverables for executive and communications initiatives.
• Serve as a liaison between executive leadership, district departments, campuses, and external stakeholders.
• Maintain confidential records and handle sensitive information with discretion.

Communications and Public Relations

• Edit and proofread internal and external communications, including emails, memos, letters, and talking points.
• Support media relations efforts, including tracking inquiries and coordinating interviews as directed.
• Support crisis communications and time-sensitive messaging under the direction of the Chief of Communications.

Chief of Staff:

• Perform all clerical duties for the Chief of Staff office.
• Gather and distributes information to the general public.
• Maintain a regular filing system.
• Place, receive, and screen telephone calls and records messages.
• Order and maintain supplies as needed.
• Assist in proofreading collateral materials.
• Assist in developing, monitoring and maintaining departmental budget.
• Place all purchase orders and check requisitions.
• Collect, sort and deliver mail.
• Assist in special district events.
• Manage department travel requisitions and reimbursements

Other

• Follow district safety protocols and emergency procedures
• Maintain an appropriate level of technology competence to meet the current and future needs of Alief.
• Implement alternative methods of instruction as needed
• Perform other duties as assigned

Supervisory Responsibilities

None

Evaluation

Performance of this job will be evaluated in accordance with provisions of the Board's policy on evaluation of Non-Instructional Paraprofessional Personnel.

Mental Demands/Physical Demands/Environmental Factors:

Tools/Equipment Used: Standard office equipment including personal computer and peripherals; camera; video camera

Posture: Prolonged sitting; occasional bending/stooping, pushing/pulling, and twisting Motion: Repetitive hand motions including frequent keyboarding and use of mouse; occasional reaching

Lifting: Moderate lifting and carrying (up to 15 pounds); May require occasional heavy lifting and carrying (15-45 pounds)

Environment: May work prolonged or irregular hours; frequent districtwide and statewide travel

Mental Demands: Work with frequent interruptions; maintain emotional control under stress

This document describes the general purpose and responsibilities assigned to this job and is not an exhaustive list of all responsibilities and duties that may be assigned or skills that may be required.

235 Calendar Days

2025-2026 Compensation Plan: $41,735 Minimum, $49,932 Midpoint, $58,134 Maximum (based on experience)