Accounts Receivable Specialist

Job Description

Job Description

We are looking for an Accounts Receivable Specialist to join a manufacturing organization in Washington, Pennsylvania on a contract basis with the potential for a permanent position. This position supports the day-to-day receivables cycle by ensuring customer billing, payment processing, and account maintenance are handled accurately and efficiently. The ideal candidate is detail-oriented, organized, and comfortable working across departments to address account issues and keep financial records current.

Responsibilities:
• Generate and distribute customer invoices in a timely manner while maintaining accuracy in billing records.
• Maintain organized and up-to-date customer accounts receivable files, including supporting documentation and account details.
• Apply incoming payments and process cash receipts in accordance with established financial procedures.
• Reconcile merchant and payment statements to confirm transactions are recorded correctly and discrepancies are addressed promptly.
• Prepare and coordinate bank deposits with attention to accuracy and proper documentation.
• Investigate payment variances, identify root causes, and resolve outstanding discrepancies with customers or internal teams.
• Set up new credit accounts, complete required tax documentation such as W-9 forms, and create new customer profiles.
• Partner with the Customer Service team to resolve billing concerns and support positive outcomes for internal and external customers.
• Compile recurring weekly and monthly receivables reports and assist with additional accounting-related tasks as needed.• Previous experience in accounts receivable within a detail-focused business environment.
• Working knowledge of invoicing, billing support, and cash application processes.
• Experience handling commercial collections and monitoring customer payment activity.
• Ability to reconcile statements, research account issues, and resolve discrepancies accurately.
• Strong attention to detail with the ability to manage multiple priorities and meet deadlines.
• Proficiency in maintaining financial records and preparing routine reports.
• Effective communication skills and the ability to collaborate with cross-functional teams.