Office Coordinator - Auditor

Office Coordinator

The Auditor's Office has an opening for the position of Office Coordinator.

Essential Job Duties:

• Participating as a member of the Auditor's Office leadership and management teams including strategic planning, systems analysis, program evaluation, budget preparation, cost estimating, and problem solving activities.
• Managing the Auditor's Office website, including layout and web content.
• Providing graphic design services in design and preparation of publications and presentations, such as election voters' pamphlets, Auditor's Annual Report, Candidate Filing Guide, training materials and programmatic handouts.
• Providing support to all areas of the office as needed, including assisting with Elections tasks, indexing historical documents, mailing renewals and answering telephones.
• Responding to Public Disclosure requests and backing up the Payroll Clerk.
• This position is by special appointment of the County Auditor and serves at the sole discretion of the Auditor. Exercises independent judgment and discretion and maintains absolute confidentiality in keeping with this special Elected Official's appointment.

Supervisor: County Auditor

Hours of Work: Monday - Friday 8 AM - 5 PM

Salary Range: Unrepresented- Range 3

$29.30 - $42.54

Hiring rate depends on qualifications. This position receives annual pay increases to the next step in the associated salary range (apx. 3.8%) subject to satisfactory performance, in addition to any negotiated Cost of Living Adjustments (COLA). We are required by State Law to list the full salary range. As a public entity and in a union-covered position, we are required to make pay decisions based on experience, qualifications, and equity with other employees. Hiring rate typically is limited to entry to mid of the posted salary range, subject to required approvals.

Qualifications:

Education and Experience:

• Associate's degree in business administration, office administration, public administration, or a related field and two (2) years of progressively responsible administrative, office coordination, or office management experience involving public contact, records management, preparation of written materials, and administrative support, or a high school diploma or GED and six (6) years of progressively responsible administrative, office coordination, clerical, or office management experience.
• Any equivalent combination of education, training and experience that clearly demonstrates the ability to perform the essential duties of the position may be considered. Experience may substitute for education and education may substitute for experience when appropriate. Substitution does not apply where a specific degree, license, or certification is required by law, regulation, or professional standards.

Other Job Requirements:

• Depending on assignment, obtain and maintain a valid Notary Public commission throughout employment.
• Depending on assignment, complete required training on applicable cash handling policies, procedures, and internal controls within one (1) week of employment.
• Authorize and successfully complete a background check prior to employment.
• Must pass job-related tests.

Preferred Qualifications:

• Experience working in local government/public administration.
• Experience supporting management teams, elected officials, or multiple professionals.
• Experience with financial systems, human resources information systems, website administration, records management systems, desktop publishing, database management, or integrated business systems.
• Experience developing procedures, workflows, training materials, or public communications.

Supplemental Information:

Whatcom County offers excellent benefits at no cost to employees, including:

• Medical, Dental, and Vision coverage for employees AND their family
• Generous Paid Time Off (PTO) and 12 paid holidays annually. Prior related public service considered for setting accrual rate. Accrue up to 330 hours of PTO annually. Cash-out up to 40 hours over 330 maximum annually.
• Lifetime pension through the Washington State Public Employees' Retirement System (PERS), with joint contributions required from the employee and the County
• Voluntary Deferred Compensation Retirement with County match
• $50,000 Life Insurance coverage for employees
• Voluntary Term Life Insurance and Personal Accident Insurance
• Flexible Spending Account (FSA) available for health care and/or dependent care expenses
• Employee Assistance Program (EAP)
• Additional benefit information

Subject to satisfactory performance this position receives annual pay increases to the next step in the associated salary range (apx. 3.8%), in addition to any approved Cost of Living Adjustments (COLA).