Human Resources Coordinator

Human Resources CoordinatorSanta Ana, California, United StatesCome join the fun and make a difference with Discovery Cube! For over 25 years, we've been inspiring kids and educators alike with our hands-on science education initiatives and interactive exhibits. Our four core initiatives - STEM proficiency, early childhood education, healthy living, and environmental stewardship - are future-forward in promoting life-long-learning. Plus, with our immersive campuses in Orange County and Los Angeles, as well as our educational outreach programs, there are endless opportunities for learning exploration. As a prominent advocate for modern science education, we believe in empowering our learners with real-world applications and spotlighting science as a solution and force for good. Don't miss out on the excitement and join our important mission today!Position: The HR Coordinator provides essential administrative and operational support to the Human Resources function across both the Orange County and Los Angeles campuses. This role is responsible for coordinating key employee lifecycle processes, including recruitment, onboarding, employee engagement, compliance training, and offboarding. The HR Coordinator ensures a smooth and consistent employee experience by maintaining accurate records, supporting timely communication, and executing HR processes with efficiency, professionalism, and attention to detail. This role serves as a key point of contact for employees and candidates, while partnering closely with the Senior HR Manager and HR Operations Manager to support organizational goals and day-to-day HR operations.Responsibilities:Recruitment & Hiring SupportCoordinate recruitment efforts for both campuses, including posting open positions, maintaining job advertisements, and tracking applicant flow.Screen resumes and pre-screen candidates for hourly and entry-level positions.Schedule and coordinate interviews with hiring managers and candidates.Maintain applicant tracking systems and candidate records.Coordinate and complete pre-employment requirements including background checks, reference checks, and other onboarding prerequisites.Support hiring managers with 30/60-day review reminders and follow-up.Onboarding & New Hire AdministrationPrepare and send offer letters and onboarding documentation.Coordinate new hire paperwork and ensure timely completion of required forms.Facilitate new hire orientation and first-day processes.Set up employee email accounts, ADP access, and timeclock/fingerprint enrollment.Coordinate and track fingerprinting and Live Scan requirements for employees and volunteers.HRIS & Employee Records ManagementMaintain and update employee records and files for both campuses.Process hires, terminations, transfers, promotions, and status changes in ADP.Ensure HRIS and personnel records are accurate, complete, and compliant.Maintain data integrity and generate reports as needed.Compliance & Training AdministrationCoordinate and track completion of required compliance trainings, including: Mandated Reporter, Harassment Prevention, Workplace Violence Prevention, Food Handler's, and safety.Monitor training completion deadlines and send reminders.Support audit preparation and compliance reporting.Employee Engagement & CommunicationSupport employee engagement initiatives and internal recognition programs, including: Safety Star Program, Spotlight Board updates, monthly birthdays and anniversaries communications, monthly Starbucks birthday gift cards, monthly Cube newsletter contributionsAssist with planning and coordinating employee events, milestones, and recognition activities.Offboarding & Separation AdministrationCoordinate offboarding processes, including scheduling exit interviews.Prepare separation and final employment documents.Process terminations and status changes in HRIS.Coordinate retrieval of company property and systems access removal.Leave & Claims Administration SupportComplete and submit EDD notices related to unemployment and disability claims.Assist with documentation related to leave administration and employee status updates.General HR SupportServe as a first point of contact for employee HR-related questions.Provide administrative support to the Senior HR Manager and HR Operations Manager.Support continuous improvement of HR processes and workflows.Assist with special projects and other duties as assigned.Qualifications:2+ years of administrative or Human Resources experience preferred.Experience with HRIS/payroll systems such as ADP preferred.Experience in recruiting coordination, onboarding, or employee relations support preferred.Strong organizational skills and attention to detail.Excellent written and verbal communication skills.Ability to handle sensitive and confidential information with discretion.Proficiency in Microsoft Office and/or Google Workspace.What's In It For You:Medical, dental and vision insuranceOptional supplemental insurance coverage401K with up to 4% match after one year for full-time employees14 Free general admission tickets per year4 Bubblefest tickets plus admission10% of on-site dining and shopping discountEmployee discounts through ADPAccrued paid time off for full-time employees10 paid company holidaysCompensation$24 - $27 USDDiscovery Cube provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws.This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.