HR Generalist / ADP Workforce Now Specialist

Human Resources Generalist / ADP Workforce Now Specialist Are you an experienced HR professional with strong ADP Workforce Now expertise who enjoys improving processes, supporting employees, and making a meaningful impact? As our Human Resources Generalist / ADP Workforce Now Specialist, you'll play a key role in supporting the full employee lifecycle, including payroll, benefits, onboarding, compliance, reporting, HRIS administration, and employee support. This is an exciting opportunity for someone who is detail-oriented, enjoys solving problems, and wants to use their HR and ADP expertise to help strengthen processes and support a growing organization. At Sendik's Fine Foods, we're more than just a grocery store—we're a family-owned company that values our employees and promotes a positive, supportive work environment. We offer flexible scheduling, opportunities to learn and grow within the company, and a comprehensive benefits package for all team members that includes a 401(k) with company contribution and employee discounts. Full-time team members also enjoy health, dental, and vision insurance, paid time off, and more. If you're looking for a workplace where your contributions are appreciated and you can build a long-term career, we'd love to have you on our team! HR Generalist / ADP Workforce Now Specialist Job Description: Position Summary The Human Resources Generalist / ADP Workforce Now Specialist is responsible for supporting the day-to-day operations of the Human Resources department while serving as a key internal user and administrator of the ADP Workforce Now platform. This position requires strong generalist HR knowledge, payroll accuracy, compliance awareness, and extensive hands-on experience using multiple ADP Workforce Now modules. This role supports the full employee lifecycle, including recruiting, onboarding, payroll, time and attendance, employee records, benefits administration, ACA tracking, I-9/E-Verify compliance, training records, document management, reporting, and HR process improvement. The ideal candidate is highly detail-oriented, confidential, organized, and comfortable using ADP Workforce Now as a primary tool to manage HR, payroll, compliance, and employee data. Essential Duties and Responsibilities ADP Workforce Now / HRIS Administration Serve as a primary HR user and internal subject matter resource for ADP Workforce Now. Maintain and optimize ADP Workforce Now processes across multiple modules, including recruiting, onboarding, payroll, time and attendance, benefits, ACA compliance, Document Cloud/document management, employee records, training tracking, reporting, and I-9/employment eligibility verification. Ensure employee data is entered accurately and maintained consistently in ADP Workforce Now. Identify opportunities to streamline HR workflows and improve system efficiency. Generate and audit ADP reports for payroll, benefits, compliance, employee changes, turnover, training, and other HR-related needs. Maintain data integrity, security, and confidentiality within HRIS systems. Payroll and Timekeeping Process accurate and timely bi-weekly payroll through ADP Workforce Now. Enter, review, and audit payroll-related transactions, including new hires, terminations, wage adjustments, status changes, benefit deductions, garnishments, tax changes, direct deposit updates, and year-end payroll data. Review and audit employee timecards for accuracy. Monitor time and attendance records, missed punches, schedule issues, overtime, and attendance concerns. Assist in ensuring compliance with wage and hour requirements, child labor laws, full-time/part-time status tracking, and company policies. Work with managers to resolve payroll or timekeeping discrepancies prior to payroll processing. I-9, E-Verify, and Employment Compliance Administer and maintain Form I-9 documentation in compliance with federal requirements. Complete employment eligibility verification and E-Verify processes, as applicable. Monitor I-9 completion timelines and follow up on missing or incomplete documentation. Maintain accurate and confidential employment eligibility records. Assist with compliance audits related to employee records, payroll, benefits, and employment eligibility. Benefits Administration Administer employee benefit programs, including health, dental, vision, life, disability, and 401(k) plans. Conduct benefit orientations and assist employees with benefit enrollment questions. Monitor benefit eligibility waiting periods and ensure timely enrollment for eligible employees. Process benefit enrollments, changes, and terminations through ADP Workforce Now and/or carrier systems. Assist with annual open enrollment preparation, communication, employee support, and data entry. Respond to employee questions regarding company health and welfare benefit programs. Assist with COBRA administration and ensure timely and accurate processing of required information. ACA, Leave, and Compliance Tracking Support ACA tracking, reporting, and compliance through ADP Workforce Now. Monitor employee hours and benefit eligibility status for ACA purposes. Assist with annual ACA reporting and employee notices. Administer and track leaves of absence, including FMLA and company leave programs. Maintain required leave documentation and ensure related records are handled confidentially and accurately. Support compliance with applicable federal, state, and local employment regulations. Employee Records and Document Management Maintain accurate and up-to-date employee personnel, payroll, medical, benefit, training, I-9, and compliance files. Use ADP Workforce Now Document Cloud or other approved systems to manage employee documentation. Ensure proper document retention, organization, and confidentiality. Prepare employee separation forms and related documents. Process employee changes in ADP Workforce Now and other internal systems. Respond to verification of employment requests in accordance with company policy. Training, Safety, OSHA, and Workers' Compensation Provide backup support to track and maintain employee training records and certifications. Provide backup support to coordinate safety and OSHA-related training programs. Provide backup support to maintain training files, rosters, testing records, and certification renewal schedules. Assist with workers' compensation administration. Maintain injury records and complete First Report of Injury forms accurately and timely. Assist with claim reporting, investigation, documentation, and communication with carriers. Maintain OSHA logs and assist with annual posting and reporting requirements. Recruiting and Onboarding Primary Responsibilities Manage onboarding tasks in ADP Workforce Now to ensure timely completion of required forms, policy acknowledgements, payroll information, benefit documents, and compliance requirements. Secondary Responsibilities Maintain seamless hiring operations during recruiter absences, leaves, or vacations performing the following tasks: Support the recruiting process through ADP Workforce Now Recruiting, including job postings, applicant tracking, candidate communication, and hiring workflow coordination. Coordinate pre-employment processes. Prepare and maintain new hire documentation and onboarding materials. Conduct or assist with new employee orientations. Employee and Management Support Provide HR support to employees and managers regarding policies, procedures, payroll, benefits, onboarding, and general HR questions. Maintain professional, timely, and confidential communication with employees, managers, vendors, and carriers. Support the Human Resources Manager and executive leadership with HR projects, reporting, audits, and administrative needs. Stay current on HR practices, employment regulations, payroll requirements, and ADP Workforce Now system updates. Required Qualifications Minimum of five years of Human Resources experience required. Minimum of five years of hands-on ADP Workforce Now experience strongly preferred. Demonstrated experience using multiple ADP Workforce Now modules, preferably including payroll, time and attendance, recruiting, onboarding, benefits, ACA, reporting, document management, and I-9/E-Verify. Payroll processing experience required. Strong understanding of HR processes, employee records, benefits administration, onboarding, and compliance tracking. Experience with timekeeping