Accounts Payable Specialist

Accounts Payable Specialist
One of our top retail clients is seeking an AP Specialist to join their team! This person is responsible for managing the full lifecycle of purchase orders and vendor invoicing processes in support of Asset Protection and Capital projects. This role ensures timely and accurate purchase order issuance, invoice auditing, vendor communication, financial reconciliation, and month-end reporting. The position partners closely with vendors, Finance, and internal stakeholders to maintain compliance with corporate financial standards, ensure accurate expense allocation, and support operational and capital funding initiatives.

Opportunity: Contract (1 year)
Schedule: Monday - Friday 8am-5pm 100% on-site
Location: Mooresville, NC
Payrate: $20/hour

Responsibilities:

• Manage AP Vendor mailbox and process purchase order requests.
• Create, distribute, and maintain standard and blanket purchase orders in Oracle.
• Review and validate invoices to ensure compliance with approved purchase orders and signed documentation.
• Verify labor, equipment, and miscellaneous charges for accuracy and approval alignment.
• Perform monthly financial review activities, including SGA analysis and journal entry preparation.
• Generate and reconcile monthly Open Purchase Order reports; resolve duplicates and cancel obsolete PO's.
• Partner with vendors to resolve aged invoices, payment issues, and outstanding AR statements.
• Complete vendor setup and maintenance documentation; respond to vendor inquiries promptly.
• Support Capital project funding and review monthly "Spent & Committed" reporting to ensure accurate invoicing and financial compliance.

Qualifications:

• Experience serving as a point of contact for vendors
• Expense Payables experience
• MS Office Experience

Category Code: JN001, JN002
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