Testing Coordinator

Testing Coordinator

Assist with the implementation and completion of district, state, and federally mandated student assessment programs for the district. Ensure security and integrity of testing materials and data in accordance with state and federal requirements. Coordinate and provide training for the Language Proficiency Assessment Committee.

Minimum Qualifications:

Education/Certification:

Bachelor's degree from an accredited four-year college or university

Valid Texas teaching certificate with required endorsement for subject and level assigned, or approved alternative certification program.

Bilingual certification or ESL Endorsement preferred or ability to obtain.

The candidate must have a satisfactory outcome of the fingerprinting and background check. Non-refundable fee (approximately $50) paid by employee.

Knowledge/Skills:

Strong technology skills, including the ability to use spreadsheets

General knowledge of curriculum and instruction

Strong organizational, communication, and interpersonal skills

Work collaboratively, as well as independently

Protect and maintain the security of testing materials

Knowledge of effective instructional strategies for Special Education students

Working knowledge of Bilingual/ESL curriculum and instruction

Knowledge of effective instructional strategies for Emergent Bilingual students

Knowledge of concepts regarding the nature of language acquisition

Understanding of federal, state, and local assessment and accountability systems

Experience:

Two (2) years' experience with testing

Previous teaching experience preferred

Major Responsibilities and Duties:

Professionalism

The Educators' Code of Ethics is set forth in the Texas Administrative Code to provide rules for standard practices and ethical conduct toward students, professional colleagues, school officials, parents, and members of the community.

Instructional Management

The testing coordinator promotes improvement of instruction through activities such as the following:

• Gathers input from core teachers to prepare for campus LPACs.
• Provides test administrator training for all assessment programs and serves as an additional resource for assessments related to Emergent Bilingual students.
• Assists, when necessary, with the coordination of assessments and services related to Emergent Bilingual students.

Organization Climate

The testing coordinator fosters positive school morale through activities such as the following:

• Serves as a positive role model for assessment and the benefits of testing as they relate to instructional planning.
• Keeps all teachers and grade levels informed of the state and district testing calendars for maximized planning purposes.

Organization Improvement

The testing coordinator promotes efforts to improve the school or organization through activities such as the following:

• Serves as the primary coordinator for all high-stakes level testing, including STAAR, TELPAS, & NAEP exams and any state or federal tests that become mandatory during the course of the school year.
• Serves as a primary establisher of test security systems and ethical assessment for the building.
• Keeps thorough, accurate data on all training activities provided, which relate directly to testing/assessment.
• Ensures security of all passwords, testing sites, testing materials, cabinets, etc.
• Maintains all respective perspectives following FERPA for the protection of students and unmasked data.
• Organizes campus test sites, testing administrators, support, and relief staff to mimic the STAAR test during district mock testing, with a strong focus on compliance with procedural expectations and active monitoring.
• Coordinates with Registrar's office to ensure appropriate screening and placement of new students.
• Assists, when necessary, with the coordination of mid-year/end-of-year LPACs to determine appropriate testing status on each student identified as an Emergent Bilingual.
• Coordinates and documents regular monitoring of Emergent Bilingual students recently dismissed from Emergent Bilingual status.
• Attends ARD meetings and works collaboratively with ARD committees for students identified as LEP/ESL.
• Works collaboratively with counselors regarding the scheduling needs of students identified as Emergent Bilingual.
• Assists with the evaluation of the Multilingual and ESL programs and works effectively to address those needs.

Communication and Community Relations

The testing coordinator promotes a positive tone for school or community relations through activities such as the following:

• Collaborates with campus testing administrators on all testing and LPAC-related communications.
• Ensures that all changes to the testing program are communicated to the campus testing administrator
• Communicates all cases of questionable testing conditions to the campus testing administrator and the district testing coordinator.
• Assists, when necessary, in recruiting and training parent(s) to serve on LPAC.
• Communicates testing status to teachers, students, and campus testing administrators.

Personnel Relations/Management

The testing coordinator manages personnel effectively through activities such as the following:

• Collaborates with campus testing administrators on all concerns and resolutions as a first step.
• Coordinates with district office staff for the collection of testing data, including within the window that is posted on the district and state testing calendars.
• Collaborates with Disciplinary Alternative Education Program (DAEP) staff to ensure accuracy and support in preparation for testing, including campus, district, and STAAR assessments.
• Assists, when necessary, with the collaboration with campus LPAC and technology coordinators to prepare TELPAS for online testing procedures.
• Collaborates with the technology department in the preparation of activities for STAAR/TELPAS online testing and setting up testing sessions.
• Assists, when necessary, with identifying other members of campus LPAC.
• Assists, when necessary, with the coordination of LPAC training of other campus members.

Organization Management

The testing coordinator manages administrative, fiscal, and facilities functions responsibly through activities such as the following:

• Completes PSAT 8/9 Assessment ordering, preparation, coordination of testing, student registration for the assessment, reimbursement from the state for fee reductions, and submission of documentation to TEA.
• Advanced Placement (AP) Testing Coordination in collaboration with the campus administrator directly responsible for Advanced Placement oversight.
• Complies with all state requirements for high-stakes testing as they emerge.
• Pick up and return materials to the Department of Curriculum and Instruction when required.
• Maintains "clean" data sets pertaining to all aspects of coding used for subpopulations and curricular services.
• Creates data reports and visuals for campus administrators, department chairs/grade level leaders, PLC leads, CAT, DAT, data teams, and others.
• Codes at-risk students from summer, fall, and spring testing administration.
• Ensures all students receive all appropriate accommodations/modifications.
• Secures test documents for instructional staff.
• Verifies correct accommodations/modifications with content, Special Education, and Emergent Bilingual students.
• Adheres to all district-set state testing windows.
• Retains all archived records in a clearly marked system for assigned campuses according to state and district given time requirements.
• Conducts language screenings of new enrollees.
• Assists, when necessary, with the completion of appropriate documentation, including documentation of Insufficient Schooling and Lack of Progress by spring, and Linguistic Interventions & Accommodations, with input from teachers.
• Updates student status in the student information system.
• Submits annual reports as requested to district personnel.
• Assists, when necessary, with the use of technology-rich data to collect, organize, and visualize assessment data to determine the extent to which Emergent Bilingual students are achieving state and federal standards.

Professional Growth and Development

The testing coordinator provides leadership in professional growth and development through activities such as the following:

• Participates in national and state-level organizations to stay abreast of the latest research and best practices.
• Attends professional development opportunities related to the designated subject area.
• Teaches updates for state and federal requirements to campus staff.
• Reads, synthesizes, and disseminates research and information related to best practices from books, journals, list serves, websites, and other media formats.
• Carries out professional development activities and training of campus testing administrators.