Estimator / Project Manager

JOB POSTING WINDOW:


There is 1 Estimator/PM job opening, and this opportunity will be posted until July 15, 2026, unless extended due to not being filled or a change in business needs.

COMPENSATION PACAKGE: Annual Base Salary of $85,000 - $100,000 plus 12.5% Discretionary Bonus

BENEFIT PACKAGE: In addition to a competitive compensation package, we are pleased to provide our employees with a wide range of competitive benefits that are a vital part of total compensation. A company-issued vehicle, cell phone, and/or equivalent allowance will be provided. Employees have the flexibility to select the coverage that best meets their needs including subsidized medical, dental and vision coverage, company-funded health reimbursements accounts, health savings accounts, paid time off, holiday pay, a 401k plan that includes a fantastic company match, company paid short/long term disability and life insurance, along with optional additional benefits to protect our employee's personal financial health.


POSITION OVERVIEW:


This position is assigned to our Donegal Construction NY location and is responsible for monitoring and evaluating bid opportunities, reviewing project specifications, preparing quote packages, and coordinating engaged projects from origination to scheduling, execution, and invoicing. Partner with senior level Estimators/PMs as applicable.


ESSENTIAL JOB DUTIES:

• Develop and maintain effective working relationships with our internal and external stakeholders, sub-contractors, customers, vendors, and related partners ensuring a strong and consistent pipeline of projects exist (both confirmed and prospective).
• Actively solicit and respond to bid opportunities across assigned geographic region; frequently monitor upcoming public and private bid opportunities.
• Partner with key internal members to understand assigned market competitive landscape, costs (including inflationary expenses), historical unit-price data points, etc.
• Gain sufficient knowledge and experience to ensure a standardized approach to every bid is implemented that includes:
• A methodical evaluation and analysis of bid specifications is conducted, including plans, scope of work, related drawings, production rates, profitability margins and other key factors

• Proper price increases are passed through (as market allows)
• Avoidance of low-margin volume that erodes returns and strict adherence and accountability to service line gross margin targets
• Average actual gross margin across all projects is within 5% of estimated gross margin.
• Formal bid review escalation when pricing falls below thresholds

• Actively participate in bid reviews prior to quote package issuance.
• Prepare and distribute quote packages to clients and ensure such packages are recorded/retained in an organized manner. Effectively track status of bids and proactively follow up with clients to maintain ongoing communications and updates.
• Implement value engineering (VE) practices on projects that could be value engineered (e.g., constant depth milling vs smooth ride, County Standard Milling project cross sale CCPR). Identify revenue increases and cost savings for each project, without compromising project scope or quality. Incorporate VE ideas early in the review process to make bids more competitive. Post-award, leverage customer relations to assist with getting VE approval with owner.
• Thoroughly review contracts and sub-contracts and determine necessary action.
• Collaborate with Donegal PA members and other commercial team across the SurfaceCycle portfolio of companies.
• Maintain customer information and ensure timely opportunity and bid updates in company's CRM system.
• Partner with operations team (Operations Manager, Superintendents, Foremen) to coordinate scheduling, preparation, and implementation of numerous construction projects on a daily basis.
• Visit local job sites as needed and effectively interact and communicate with contractors, customers, etc.
• Investigate, document, and address any variances exceeding 5%, including root cause analysis and corrective actions to improve future outcomes.
• Leverages internal administrative support personnel to supplement scheduling efforts on a proactive basis. Helps facilitate the crafting duties to ensure a structured effort.
• Monitor job progress, resolve challenges/conflicts, and maintain professional communication between customers, inspecting authorities, employees, and other key stakeholders throughout the entire job process.
• Create invoices with all relevant job details, change orders, etc. and ensure timely entry into ERP. Work with assigned internal resource(s) to manage questions related to customer payment remittances and any related variances.
• Maintain effective working relationships with internal and external stakeholders, sub-contractors, customers, vendors, and related partners ensuring a strong and consistent pipeline of projects exist (both confirmed and prospective).
• Exhibit an ongoing commitment to quality by evaluating processes, recommending improvements and implementing changes to continually meet and exceed client expectations.
• Stay abreast of market conditions, competitor pricing, economic conditions (including supply chain) and other macro factors. Attend industry related events and leverage business development opportunities.
• If applicable, supervise other Estimator / PM positions. Provide effective training, coordination of duties, mentoring and managing of work performance.

REQUIRED KNOWLEDGE, SKILLS AND ABILITIES:

• Ability to bring an existing, transferable book of business within industry/market strongly preferred.
• Proven track record of generating revenue through an existing client base.
• Bachelor's degree in construction management, engineering, or comparable field or equivalent experience.
• Minimum 3 years estimating experience in asphalt, concrete, or similar field, including experience as a sub-contractor.
• Proven effective project management experience; direct operational experience managing construction crews preferred.
• Highly organized with extensive detail orientation.
• Ability to work effectively and efficiently in a high-pressure environment with competing priorities.
• Strong technical skills including Microsoft Office applications.
• Bid2Win software experience preferred.
• Excellent communication skills (written and verbal) coupled with ability to communicate with a wide variety of people and backgrounds.
• Demonstrated proficiency with analyzing data and providing numeric driven reports, quotes and packages.
• Strong negotiation skills and ability to identify differentiating competitor/market factors.

WORKING CONDITIONS AND PHYSICAL DEMANDS:

• Works in an indoor office relatively free from environmental conditions or hazards.
• Use of office equipment and computers.
• Occasional lifting of supplies and materials from time to time.
• Positions in this class typically include extended sedentary periods, talking, hearing, seeing, grasping, movement and repetitive motions.

DISCLAIMER:

To perform this job successfully, an individual must be able to perform each essential job responsibility satisfactorily. This job description is not to be construed as all inclusive. Employees may be required to perform any other job-related task as requested. Reasonable accommodations may be considered and implemented to enable individuals with qualified disabilities to perform the essential functions.


SurfaceCycle and its operating entities is an Equal Employment Opportunity employer.