Front Desk Coordinator

Job Description

Job Description

We are looking for a Bilingual Administrative Assistant to serve as the first point of contact for the office. This Long-term Contract opportunity is ideal for someone who brings strong organizational skills and a welcoming approach to daily interactions. In this role, you will support office operations, assist internal teams with administrative tasks, and help keep documents, schedules, and communications organized.

Responsibilities:

• Welcome guests, clients, vendors, and team members while providing courteous and efficient front desk support.

• Oversee day-to-day reception activities to ensure the office remains organized, detail-focused, and inviting.

• Provide administrative assistance to project managers, operations staff, and other office personnel across routine business needs.

• Coordinate calendars, arrange meetings, and support office events and daily scheduling requirements.

• Prepare, file, and update documents while handling data entry and maintaining accurate records.

• Manage incoming mail, outgoing shipments, deliveries, and office supply inventory to support smooth operations.

• Assist with organizing construction-related documentation, including contracts, permits, and project files when needed.

• Maintain accessible filing systems and partner with multiple departments to support ongoing administrative priorities.

• Fluency in both English and Spanish is required.

• Prior experience in a construction front desk, receptionist, or office coordination role.

• Strong interpersonal skills with the ability to deliver a positive experience for visitors and staff.

• Solid administrative skills, including scheduling, recordkeeping, and document management.

• Proficiency in data entry and general office software tools.

• Strong attention to detail and the ability to manage multiple tasks in a busy environment.