Court Liaison Specialist

Court Liaison Specialist

We are always seeking talented, motivated, growth-minded, and creative individuals. Our firm is committed to providing employee support and advancement, while embracing inclusion and innovation as keys to a stronger future.

The Court Liaison Specialist supports a dedicated team that ensures the accurate and timely filing of legal documents in multiple court systems and other court-related matters.

This is a fully remote position; however, candidates must be able to reliably commute to one of the firm's offices on a regular basis during the first 90 days for onboarding and training, and occasional onsite presence will be required once remote.

Hours: After onboarding and training, this will be a second shift position, 4pm – 12:30 a.m. local time. Occasional OT required.

Essential Responsibilities:

• Ensure timely and accurate electronic filing of court documents, including pleadings, motions, and other legal submissions.
• Prepare and submit filings through designated e-filing portals (e.g., LegalConnect, PACER, File & Serve).
• Serve as an administrative liaison between the firm and court personnel, including clerks and other court staff (excluding judges).
• Identify, interpret, and ensure compliance with all applicable court rules and procedures, including monitoring rule changes and communicating updates to relevant stakeholders.
• Maintain clear and consistent communication with attorneys, paralegals, and staff on court-related matters.
• Maintain accurate records of all electronic filings, court appearances, and related communications.
• Investigate, address, and resolve issues or discrepancies related to court filings and procedures.
• Provide training and support to attorneys and staff on court procedures, e-filing protocols, and best practices.
• Stay current on industry's best practices and recommend enhancements to the firm's court e-filing processes.

Maintain confidential information related to all matters and court activities.

Required Knowledge, Skills, and Abilities:

• Thorough understanding of court procedures and filing requirements.
• Meticulous attention to detail and accuracy in all work product.
• Excellent organizational and time management skills, with the ability to manage multiple tasks and competing deadlines.
• Excellent written and verbal communication skills, with the ability to interact effectively with court personnel and firm staff.
• Ability to work collaboratively in a team environment and build effective working relationships with colleagues and court personnel.
• Strong analytical and problem-solving skills, with the ability to identify, troubleshoot, and resolve issues related to court procedures.
• Demonstrated ability to prioritize and manage multiple responsibilities in a deadline driven environment.
• Ability to exercise sound judgment and maintain appropriate discretion.
• Ability to work effectively and independently in both hybrid and in-office settings.
• Ability to work effectively both independently and collaboratively to support consistent and efficient workflow processes.

Required Education:

• Bachelor's degree or any combination of training, education and experience that demonstrates the ability to perform the essential duties of the position.

Certification(s):

• Professional certifications (e.g., Certified Paralegal (CP) or similar).

Required Qualifications:

• Minimum five (5) years of experience serving as a court liaison or in a comparable role within a law firm or legal department.
• Experience with using electronic court filing systems (e.g., PACER, CM/ECF).
• Proficiency in Adobe Acrobat, including creating, editing, and managing PDF files.
• Proficiency with legal document management systems.
• Proficiency with Microsoft Office.

Compensation is dependent on several factors, such as position, location, market, education, training, and/or experience.

Hiring Salary Range:

$50,000.00 - $85,000.00