Office Manager/Book Keeper

Job Description

Job Description

POSITION SUMMARY 

The Pines Country Club is looking for a qualified individual to lead all day-to-day finance operations of the Club, including accounts payable, accounts receivable, payroll, expense allocations, month- and year-end close, taxes, cash management, and insurance. This individual ensures that The Pines has the systems and control procedures in place to certify the integrity of the financial information produced and presented to management and the Board. The new hire works closely with other department managers and their staff, not only to educate them regarding finance and accounting procedures but to explore how the finance function can support the Club’s operations. In partnership with the General Manager and Finance Chair, this individual is involved in all aspects of the club's performance. They are also responsible for weekly financial reporting and analysis, account reconciliation, HR and payroll submissions, and Accounts Payable processing. This position reports directly to the General Manager.  

EXPERIENCE, EDUCATION AND SKILLS REQUIRED

· Degree in accounting is preferred 

· Proficiency with Microsoft Office/Word applications with a heavy emphasis on Excel 

· Excellent verbal and written communication skills required 

· Excellent organizational and analytical skills

· Ability to be a team player and to be customer service oriented

· Club/Hospitality experience is preferred along with accounting and industry experience 

· Proven ability to successfully implement new processes 

· Ability to pass background & credit check as position deals with confidential information 

· Experience with the club's accounting software is a plus 

ESSENTIAL RESPONSIBILITIES 

Club Accounting/Finance 

· Prepare annual operating, capital, and cash flow budgets and financial forecasts in coordination with the general manager and Finance Committee. 

· Responsible for the preparation of weekly/monthly reporting packages and daily flash reports 

· Actively manage all aspects of financial close, including consolidated financial statement reporting; review month-end financials for accuracy and quality to ensure compliance. 

· Provide monthly actual-to-budget variance analysis. 

· Ensure monthly reconciliations of all balance sheet accounts. 

· Drive process improvements and optimize efficiencies in the accounting and reporting areas, including elimination or streamlining of manual or ineffective tasks. 

· Design, implement, and manage accounting policies and procedures to support the Club's operations and the accuracy of the financial information reported. 

· Assist with providing support schedules and information for annual, quarterly, and monthly tax provisions, year-end tax return support, and state and local tax compliance. 

· Lead the relationship with external audit and tax advisors for The Pines.

· Cash flow forecasting/reporting and other accounting-related functions, as required. 

· Lead the Treasury function, including banking, insurance, leases, and managing the Club’s credit cards. 

· Perform all duties pertaining to the General Manager, Department Heads, and Assistant

responsible for vendor reconciliations, bad debt, the accounting and reporting areas, including elimination or streamlining of manual or ineffective processes, and collections 

· Ongoing interaction with club members on problem resolutions, membership assistance, and other general questions. 

· Print and distribute weekly/periodic financial packets and/or club reports to General Manager, Department Heads and the Board. 

· Review membership applications for completeness and assurance with program/legal requirements. 

· Process AR club membership. 

· Provide assistance in researching variances. 

· Process Accounts Payable for payment. 

· Responsible for processing all HR paperwork for employee files, payroll processing, and taxes 

· Process bi-weekly payroll. 

· Dynamic oral and business communication skills. Ability to take initiative and work independently while being a team player. 

· Miscellaneous office manager responsibilities (Supply orders, system maintenance, etc.) 

· Assist department heads with payroll/benefit processing and questions 

· Provide any other administrative duties as deemed necessary by the General Manager and/or Finance Chair based on business needs. Pick up mail from the post office and deposit daily receipts at the bank.

Computer Systems 

· Supervise all IT-related functions, including the selection or upgrade of POS systems and the selection and management of a third-party IT support specialist. 

· Become knowledgeable in all pertinent accounting-related software used by the Club. 

WORK DEMANDS

· Strong interpersonal and organizational skills for effective communication with employees, colleagues, superiors, and members. 

· Must be able to work in a team environment 

· Must be able to multitask and follow up on issues as necessary 

· Detail-oriented with the ability to exercise good time management skills 

· Attends monthly Board, finance committee, and other meetings as required 

· Will work the hours necessary to achieve success 

Compensation 

· This is a full-time salaried position with a full benefits package. 

· Salary will be based on experience and competitive with similar positions. 

Contact Information 

Mike TenEyck 

General Manager  

The Pines Country Club 

7516 N 286th St/PO Box 679

Valley, NE 68064