Facility Operations Spec

Job Title

Facility Operations Specialist

Duties

The duties include but are not limited to:

• Provides administrative support and participates in a variety of Facilities Management and VA programs including, but not limited to Systems Redesign, Quality Management, Environmental Rounds, Controlled Substance Audits, and Performance Improvement.
• Meets the needs of customers while supporting VA missions. Consistently communicates and treats customers (veterans, their representatives, visitors, and all VA staff) in a courteous, tactful, and respectful manner.
• Works closely with Facilities Assistant and Shop Supervisors to coordinate issuing and closing of work orders and preventive maintenance sheets.
• Determines if contractor claims for completed work are mathematically accurate by conducting on-site measurements and correlating with appropriate plans and specifications. Performs site visits to facilities to assess facility conditions, provides staff assistance, and coordinates Engineering support.
• Examines material being incorporated in the work to determine the acceptability of materials. Inspects construction efforts in conjunction with local points of contact and ensures all aspects of work related to health care renovations are coordinated.
• Determines labor and material costs for maintenance and repairs, minor improvements, maintenance contracts, and alterations. Prepares and transmits detailed instructions to Facilities Management Service workforce via written work orders and sketches as necessary to assure proper direction of the required efforts with realistic cost controls.
• Receives work orders, evaluates them for approval, checks coding, and releases them to the proper shop for timely completion on a systematic priority basis established by him/her. Spot checks work orders and PM's in the field to ensure timely and accurate completion.
• Evaluates major component systems (i.e., water distribution system; sewer system; electrical distribution; emergency power generation system; heating, ventilation, and air conditioning system; elevators; boiler plant and steam system; fire detection and alarm system; and medical gas and air systems) to assure sufficient capacity for smooth functioning of the facility and compliance with Joint Commission on Accreditation of Healthcare Organizations (JCAHO).
• Establishes goals, standards of performance, priorities, and monitoring systems for maintenance, repair, and alterations. Maintains and monitors for compliance all facility related mandatory testing records such as fire alarms, elevator maintenance, fire dampers, sprinkler testing, generators, air change testing and other miscellaneous testing.

Work Schedule: Full-time, Monday - Friday, 8:00 am - 4:30 pm

Virtual: This is not a virtual position.

Position Description/PD#: Facility Operations Spec/ PD011210

Relocation/Recruitment Incentives: Not Authorized

Permanent Change of Station (PCS): Not Authorized

US Department of Veterans Affairs