HVAC Office Manager

Job Description

Job Description

Zagros Heating & Air LLC is seeking a highly organized and motivated HVAC Office Manager to join our growing team. This position is responsible for overseeing daily office operations, coordinating administrative activities, supporting field and management staff, and helping ensure smooth communication. The ideal candidate is detail-oriented, professional, and able to thrive in a fast-paced HVAC service environment.

Responsibilities:

• Manage daily office operations and administrative activities
• Coordinate scheduling and communication between technicians, customers, vendors, and management
• Maintain customer records, invoices, work orders, permits, and other company documentation
• Assist with billing, proposals, service agreements, and data entry
• Support the management team with administrative tasks and project coordination
• Monitor office supplies and maintain an organized office environment
• Answer phones, respond to emails, and provide excellent customer service
• Help improve internal communication and workflow efficiency between office and field staff
• Perform other general office duties and administrative support tasks

​ Qualifications:

• Previous experience in office management or administrative services required
  • HVAC/construction industry preferred
• Strong organizational and multitasking skills
• Excellent communication and customer service abilities
• Ability to work independently and manage deadlines in a fast-paced environment
• Proficiency in Microsoft Office, Google Workspace, and general office software
• Experience with QuickBooks
• Detail-oriented with strong problem-solving skills
• Professional attitude and strong leadership qualities

What We Offer:

• Competitive pay based on experience
• Supportive team environment
• Growth opportunities within the company
• Off on major Holidays and PTO benefits based on employment status
• Opportunity to work with a well-established family-owned HVAC company serving the DMV area since 2003

Join a company that values honesty, teamwork, and delivering quality service to customers.

Company Description

Join a company that values honesty, teamwork, and delivering quality service to customers.