Billing Specialist

Job Description
Job Duties Summary:


The ideal candidate for the Biller role is a detail-oriented and proactive finance professional with a strong understanding of government and commercial billing practices. They demonstrate proficiency in interpreting and billing against various contract structures, including Firm Fixed Price (FFP), Cost-Reimbursable, Time & Materials (T&M), Labor-Hour, and Indefinite Delivery/Indefinite Quantity (IDIQ) agreements. Their ability to read contract terms, identify billing requirements, and ensure compliance with contractual and regulatory standards is essential to supporting accurate and timely revenue recognition.


They possess excellent analytical and communication skills, enabling them to collaborate effectively with Program Managers, Contract Administrators, Finance, and Customer Representatives. With strong organizational habits and the ability to manage multiple billing cycles simultaneously, the candidate ensures accuracy, responsiveness, and high-quality customer service. Their experience in a government contracting environment allows them to anticipate potential billing issues, proactively resolve discrepancies, and support smooth audit readiness.

Overall, this candidate is reliable, adaptable, and committed to integrity and excellence in billing operations - capable of supporting both routine and complex contract billing requirements for government customers.

Major Functional Areas and Description of Duties:

Core duties and responsibilities include the following. Other duties may be assigned.
• Managing payment milestones and invoicing of assigned projects incl. preparation of supporting data and documentation Supporting Order management
• Review billing data for accuracy and resolve discrepancies before submission.
• Maintain up-to-date customer account information in the billing system.
• Communicate with internal teams (Sales, Operations, Finance) throughout the entire Group to ensure proper documentation for billing.
• Respond to customer inquiries regarding invoices and resolve billing issues promptly.
• Monitor accounts receivable and assist with collections as needed.
• Prepare and maintain billing reports for management review.
• Ensure compliance with company policies, tax regulations, and industry standards.
• Support month-end and year-end closing activities related to billing.
• Strong understanding of T&M and FFP contract billing

Qualifications:
• Strong attention to detail and accuracy.
• Proficiency in billing software especially MS Office (Excel, Word).

o Knowledge in handling tables, pivot tables, and Power Query in MS Excel is desirable.
• Excellent organizational and time management skills.
• Strong communication and problem-solving abilities.
• Knowledge of ERP system SAP
• Familiarity with industry-specific billing practices.
• Ability to work independently and in a team environment