Assistant to the President & Board Liaison

Assistant To The President & Board Liaison

Are you looking to make a lasting impact on enriching and improving the lives of the Charlotte community with one of the nation's largest not-for-profit organizations? At Blumenthal Arts, we believe arts unite and transform lives. By joining our team, you could help continue our mission, inspire the next generation, and be part of our evolution as a national leader with a growing international reputation in presenting and producing.

Blumenthal Arts seeks a detail-oriented Assistant To The President & Board Liaison. The Assistant To The President & Board Liaison plays a key role in ensuring the smooth and efficient operation of Blumenthal's administrative functions. This multifaceted role supports the Board Of Trustees, manages daily office operations at the Packard Place location, and provides high-level administrative support to the CEO. The ideal candidate will be detail-oriented, proactive, and comfortable working in a dynamic, fast-paced environment. This is a full-time, on-site position that includes occasional evenings and weekends as required by company events.

Your impact:

Executive Administration

• Provide comprehensive administrative support to the President & CEO, including calendar management, meeting preparation, travel coordination, and correspondence.
• Draft, edit, and prepare presentations, reports, and communications on behalf of the President & CEO.
• Serve as a key liaison between the President & CEO and internal/external stakeholders, ensuring timely and accurate communication.
• Manage confidential and sensitive information with discretion and professionalism.
• Anticipate the needs of the President & CEO and proactively address operational and logistical requirements.
• Manage necessary check requests and reconciliation of credit card charges.
• Support the development and implementation of executive office systems, processes, and workflows to enhance efficiency.
• Assist with special events, meetings, retreats, and organizational initiatives.
• Oversee internal Broadway/Tour/and West End show investment processes including legal documentation, payment, and incoming distributions.
• Oversee house seat requests for Blumenthal venues as well as for theaters elsewhere
• Oversee the reservation and release of President's holds in coordination with ticketing needs

Board Liaison

• Serve as the key liaison for trustees and committee members, managing their needs and ensuring smooth communication
• Act as Primary Administrator of the Board portal system
• Coordinate all aspects of the Annual Meeting for staff and stakeholders.
• Coordinate all aspects of board and committee meetings, including scheduling, agenda development, materials preparation, logistics, catering and minute-taking.
• Ensure compliance with governance requirements, bylaws, and organizational policies related to board operations.
• Work closely with the Chair of the Governance Committee and Board Chair on key Board initiatives and annual requirements.
• Work with the Community Impact and Partnership team to ensure high-quality experiences for all trustees and committee members
• Maintain accurate and up-to-date board records, documents, and archives.
• Support board member onboarding, communication, and engagement activities

Office Management

• Serve as on-site liaison for building management/owners
• Communicate all necessary information regarding the building to Blumenthal employees
• Ensure the functionality of Packard Place workspaces and conferencing rooms, coordinate with property management and facilities team when necessary
• Ensure that the office is well-maintained, secure, and compliant with health and safety regulations
• Manage relationships with external vendors for office supplies, kitchen needs, parking passes, maintenance, and other services, ensuring timely and efficient delivery of all office needs
• In coordination with Human Resources, manage all access cards for staff, including assignment, distribution, and termination of cards.
• Manage collection and distribution of mail.
• Manage booking requests for meeting spaces.
• Ensure seamless wayfinding for external guests

Who We Are:

For 31 years, Blumenthal Arts has been presenting the best of Broadway which has established us as a top-ten touring market. Along with hosting and investing in Tony Award-winning Broadway, we shape the future of arts through new and original works we help produce and by nurturing artists. We support local artists, like our award-winning Slam Charlotte poets, Blumenthal Fellows, and 16 resident companies that share our stages. We present the Charlotte International Arts Festival and innovate with cutting edge immersive projects. We infuse more than $80 million annually into our local economy and ensure access through our Blumenthal Bridges Access Grants, which serve thousands of individuals each year with free and subsidized tickets and programs.

We are a diverse team of leaders, innovators, transformers, and collaborators who believe in the inspirational and uniting spirit of the arts. Our mission to use the arts as a catalyst for education, community connectedness, and economic growth drives our work. Our team infuses skills from various backgrounds and industries to continue to provide art excellence to the Charlotte community.

Why Join Us:

We prioritize our employees' well-being by offering a comprehensive benefits package that not only includes competitive compensation but also emphasizes work-life balance. Our employee-forward approach fosters an environment where individuals can thrive both personally and professionally.

Our benefits package includes:

• Medical insurance with no-cost premium for employee only coverage, plus FSA and employer-funded HRA options
• Paid vacation, sick leave, and holiday time to recharge with your loved ones
• Life Balance Reimbursement up to $125 a month for qualifying expenses such as transportation, parking, and wellness-related memberships
• Flexible schedules
• Complimentary tickets
• Vision and dental insurance
• Retirement savings with a 3% employer match to help secure your future
• And more!

Skills You'll Bring:

• Associate's degree in business administration or related field.
• At least 3 years of experience supporting senior executives, board governance, or high-level administration roles.
• Experience managing complex projects or organizational initiatives strongly preferred.
• Must be available to work on-site full-time ensuring seamless in-office collaboration and daily operations.
• Executive-Level Communication: Exceptional written and verbal communication skills; ability to draft high-quality documents and represent the CEO professionally.
• Project Management: Strong ability to plan, organize, and execute projects with multiple stakeholders and competing priorities.
• Relationship Building: Ability to build trust and maintain strong working relationships with board members, executives, staff, and external partners.
• Discretion & Judgment: Demonstrated ability to handle confidential information with integrity and sound judgment.
• Organization & Prioritization: Excellent time management skills with the ability to manage multiple tasks and deadlines in a fast-paced environment.