Senior Payroll Administrator

Job Title: Senior Payroll Administrator

Department: Finance

Reports to: Payroll Manager

GENERAL PURPOSE OF THIS JOB (Summary)

Reporting to the Payroll Manager, the Senior Payroll Administrator owns the control and audit function for payroll across Cementation USA and TNT, ensuring every employee across both entities is paid accurately, on time, and in compliance with applicable payroll tax law. The Senior Payroll Administrator reviews and approves HR-entered data, controls and audits each payroll run before it is finalized and maintains the integration between Paycom and JD Edwards (JDE) for general ledger and cost-accounting purposes. This is an individual-contributor role with no supervisory or people-management responsibility; general FLSA and wage-and-hour compliance ownership resides with HR, and this role's own compliance accountability is limited to payroll taxation.

ESSENTIAL DUTIES & RESPONSIBILITIES

Payroll Control & Audit

• Review and approve payroll-related data entered by HR in Paycom (tax withholdings/exemptions, direct deposit and banking information, pay rate changes, job/title changes, and department or site transfers) prior to each payroll run being finalized, for Cementation USA and TNT.
• Serve as a control point for each payroll run: audit pay calculations, hours, and deductions for accuracy before submission, including salaried, hourly, and prevailing wage/certified payroll populations where applicable.
• Maintain and troubleshoot the Paycom-to-JD Edwards integration; ensure payroll journal entries post accurately to the general ledger and reconcile payroll-related GL accounts each pay period and at month-end.
• Audit garnishments, child support orders, tax levies, and other court-ordered deductions entered by HR for accuracy.
• Review and approve certified payroll reports for prevailing-wage or public-works engagements as required by contract or jurisdiction.
• Confirm readiness of all HR-entered data ahead of each payroll run, including off-cycle and bonus/incentive runs, for both entities.

Paycom System Responsibilities

• Review and release the Pre-Process Register (payroll preview) for each pay cycle, confirming hours, rates, and deductions are correct before payroll is committed.
• Run and clear Paycom audit reports each cycle (e.g., missing punch, negative deduction, retro pay, and exception reports) before submission.
• Process off-cycle, manual, and void/reissue checks within
• Review garnishment, child support, and tax levy order setups entered by HR in Paycom, confirming calculation rules and priority order are correct.
• Run and reconcile the Paycom-to-JD Edwards GL export/mapping each pay period to confirm labor, tax, and deduction data posted correctly.

• Support quarter-end and year-end tax filings generated through Paycom (941s, state unemployment filings, W-2/W-2c generation and corrections) and review for accuracy before submission.
• Set up and audit new state/local tax jurisdictions in Paycom whenever Cementation USA or TNT add employees in a new work location.
• Review the timekeeping-to-Paycom import each cycle to confirm hours and PTO/accrual balances loaded correctly prior to processing.
• Build and maintain audit and tax-compliance reports using Paycom's Report Center, including reports supporting certified payroll and prevailing-wage submissions.
• Review direct deposit and banking file changes for anomalies as a fraud-prevention control prior to bank transmission.
• Support testing of the impact of Paycom system updates/releases on payroll calculations before each release goes live in production.

Tax Compliance

• Maintain current, working knowledge of federal and multi-state payroll tax withholding, deposit, and reporting requirements across all jurisdictions in which Cementation USA and TNT operate.
• Ensure timely and accurate filing of payroll tax deposits, quarterly and annual tax returns, and year-end reporting (W-2, W-2c, and related forms).
• Support internal and external payroll tax audits; resolve tax-related discrepancies through root-cause analysis rather than one-off correction.
• Escalate any wage-and-hour or FLSA-related questions that arise during payroll control activities to HR, which owns those determinations.
• Maintain strict confidentiality of all payroll and compensation

Cross-Functional Partnership

• Serve as a payroll point of contact for HR, Accounting, site leadership, and external vendors (Paycom, benefit carriers, tax agencies) on payroll taxes and systems
• Identify and support process-improvement initiatives to increase payroll accuracy, timeliness, and efficiency across both entities.
• Respond to employee, manager, and vendor payroll inquiries promptly, professionally, and confidentially.

HEALTH & SAFETY

• Working in compliance with all Health and Safety rules and regulations for
• Incorporate Health and Safety considerations into all functions and daily activities of the
• Report any health and safety hazards or infractions to the Health and Safety

QUALIFICATIONS

Education and Experience

• Bachelor's degree in Accounting, Finance, Business Administration, or a related field preferred; equivalent progressive experience will be considered in lieu of a degree.
• 5+years of progressive payroll experience, including multi-entity and/or multi-state payroll administration.
• Strong working knowledge of Paycom sufficient to review, audit, and approve payroll data entered by others; hands-on data entry is performed by HR and is not a primary function of this role.
• Experience with JD Edwards (JDE) or a comparable ERP for payroll-to-GL integration
• Experience with certified payroll / prevailing-wage reporting (e.g., Davis-Bacon Act compliance) strongly preferred given Cementation's construction and mining services
• Certified Payroll Professional (CPP)designation

Skills, Knowledge, & Abilities

• Strong working knowledge of federal and multi-state payroll tax compliance
• Strong analytical and problem-solving skills; ability to resolve complex payroll discrepancies independently.
• High degree of accuracy and attention to detail under deadlines
• Strong interpersonal and communication skills; ability to manage confidential and sensitive information with discretion.
• Proficiency in Microsoft Excel and Microsoft Office
• Ability to manage multiple priorities across two entities and multiple stakeholders

Cementation is an Equal Opportunity Employer.