Payroll & Billing Specialist

Payroll & Billing Specialist

Position Summary

PrincePerelson is seeking an experienced, exceptionally detail-oriented and highly organized Payroll & Billing Specialist to join our team. This is a hands-on position with primary responsibility for processing weekly payroll for approximately 100 employees, along with client billing and accounts receivable support.

We’re looking for someone with a solid foundation in payroll who is ready to take ownership of these day-to-day functions and can work independently with a high degree of accuracy and accountability. The right person enjoys detailed work, stays ahead of deadlines, learns systems quickly, and takes pride in getting things right.

Because of the nature of payroll and employee information, this position requires a high degree of integrity, discretion, and confidentiality.

This is an excellent opportunity for an experienced payroll professional who wants meaningful responsibility, variety in their work, and the opportunity to make a direct impact within an established company.

Primary Responsibilities

Payroll – Primary Focus

• Process accurate and timely weekly payroll for 100+ employees.

• Review payroll information for accuracy and resolve discrepancies prior to processing.

• Maintain accurate payroll records and respond to payroll-related questions.

• Ensure compliance with applicable federal, state, and local payroll laws and regulations.

• Assist with payroll reporting, audits, and year-end processing.

Client Billing & Invoicing

• Prepare and distribute accurate client invoices on a weekly basis.

• Review billing information for completeness and accuracy prior to invoicing.

• Research and resolve billing discrepancies.

• Maintain accurate and organized client billing records.

• Work closely with internal teams to ensure payroll and billing information is accurate and aligned.

Accounts Receivable

• Monitor outstanding accounts receivable.

• Apply and accurately record client payments.

• Follow up professionally on past-due invoices and manage collection efforts.

• Research and resolve payment discrepancies.

Qualifications

• 2–4 years of hands-on payroll processing experience preferred.

• Experience processing payroll independently or with limited supervision.

• Working knowledge of payroll laws, regulations, and compliance requirements.

• Experience with client billing/invoicing and accounts receivable.

• Exceptional attention to detail, organization, and follow-through.

• Strong Excel skills and overall technology aptitude.

• Comfortable learning and working efficiently across multiple software systems.

• Ability to manage multiple priorities and recurring deadlines.

• Strong problem-solving and communication skills.

• High level of integrity, discretion, and confidentiality when handling sensitive payroll and compensation information.

• Multi-state payroll experience preferred.

• Microsoft Dynamics GP (Great Plains) preferred.

What Makes You Successful

You genuinely enjoy payroll and the satisfaction of getting the details right. You are organized, dependable, and naturally think ahead. You don’t need to be reminded about what needs to happen next - you take ownership, anticipate deadlines, and follow through.

You learn systems quickly, work efficiently, and are comfortable moving between multiple software platforms throughout the day.

Most importantly, you enjoy being hands-on and take pride in being someone others can rely on. You’re looking for a role where you can take ownership of your responsibilities, become a trusted member of the team, and make a meaningful contribution to the organization.

Position Details

• Full-time, in-office position (located in Sugarhouse)

• Salary: $60,000–$65,000, depending on experience

• Comprehensive benefits package

• Paid time off and holidays

• Stable, established company with a collaborative team environment

PrincePerelson & Associates is an Equal Opportunity Employer and complies with all provisions of the EEO and ADA laws. We do not discriminate in our employment practices on the basis of race, color, religion, national origin, sex (including sexual orientation and sexual identity), age, genetic information, parental status, military status, disability, or any non-merit-based factors or other federal, state, or locally protected class. All applicants applying for U.S. job openings must be authorized to work in the United States.