Mail/ Finishing Specialist Level 1

Mail/Finishing Specialist Level 2

Sparks Group has partnered with a leading Print production organization seeking a mail/finishing specialist Level 2 for a 1 year contract! If you have at least 1-2 years of mail experience this is the perfect role for you!

Responsibilities:

• Mail Processing:
  • Operate high-speed mail equipment (inserters, sorters, etc.).
  • Prepare and process mail, packages, and shipments.
  • Handle electronic mail distribution (scanning, etc.).
  • Perform mail merges and address cleanup.
  • Ensure mail quality through address validation and barcode checks.
  • Manage and track mail, including problem resolution with carriers.
  • Process and record accountable mail.
  • Perform fulfillment tasks like assembly and packaging.
• Shipping and Receiving:
  • Manage shipping and receiving using automated systems.
  • Prepare shipments using various services (USPS, FedEx, etc.).
  • Complete shipping forms and use shipping terminals.
  • Arrange alternative courier services.
• Equipment and Maintenance:
  • Operate, clean, and maintain mail and shipping equipment.
  • Troubleshoot and contact service for equipment issues.
• Administrative and Support:
  • Track and report postage and shipping charges.
  • Manage inventory and order supplies.
  • Maintain mailing address databases.
  • Provide customer service and handle special mailings.
  • Perform data entry and use production mail software.
  • Handle faxing.
  • Use barcode tracking or face scanning systems.
  • Train and mentor other employees.
• Workflow Optimization:
  • Recommend process improvements for cost savings and efficiency.
  • Estimate and schedule mailing jobs.
  • Follow mailroom security procedures.

Required Skills:

• Ability to lift up to 50 pounds.
• Proficient in English (reading, writing, following instructions).
• Intermediate computer skills:
  • Internet and file management.
  • Mail merges.
  • MS Word, Excel, and PowerPoint proficiency.
  • Knowledge of account-relevant software (Adobe Acrobat, etc.).
  • Basic network knowledge.
  • Basic Digital Front End knowledge.
  • Functional MAC knowledge.
• Experience with mail equipment (inserters, postage meters, etc.).
• Customer service and communication skills.
• Ability to multitask and work with minimal supervision.
• Ability to perform data entry.
• Ability to use Production mail software.
• Ability to estimate and schedule mail jobs.

Experience and Education:

• 1-2 years of mail procedures and equipment experience.
• High school diploma or equivalent.