Promotions - Social Content Coordinator

Promotions - Social Content Coordinator - Onsite

Location: Washington, District of Columbia 20036

Pay Rate: $33.33/hr.

Duration: 24 Months

Shift (if applicable): Monday to Friday 9:00 AM - 6:00 PM, with the team typically operating around 9:30 AM - 5:30 PM

Job Description:

Job Summary:

The Social Specialist provides executive and strategic coordination and support to the Editor in Chief (VP) for National Geographic. The ideal candidate must be able to split time between managing administrative work for the VP (including time, priority meetings, and travel/expenses), and providing support for strategic projects and initiatives across the entire Social organization. Candidate will assist in managing/scheduling delivery of Social stories and major projects that span across teams and support the VP in prioritizing workflow with all priority projects. He/she/they will also work closely with the VP to create presentations, helping to format, design, and structure information, and acquire assets, contributing creatively and strategically to sharing proposals and strategy for both internal and external uses.

The Specialist will also serve in a project management function across the entire Social team. This includes assisting the VP with managing and tracking the delivery of key Social features, including delivery against key milestones. More broadly, you will be responsible for ensuring the seamless integration and alignment of efforts across multiple departments including Social Content Production, Growth Marketing, and Brand Franchise & Strategy. Your keen attention to detail, organizational skills, ability to manage complex projects, and communicate clearly and with authority will be crucial in developing content, coordinating with creative teams, and identifying amplification opportunities to maximize project outcomes.

Candidate ideally has some prior experience in the media/publishing space.

Responsibilities:

* Tactfully manages VP's time, calendar, and communications with leadership team and other stakeholders. Highlights/manages priorities for action and review including emails and phone calls.

* Manages day-to-day scheduling with internal and external teams. This includes multi-time zone video conference coordination for weekly check-ins, creative review, relationship building, and strategic outreach. Coordinates meeting preparation by creating agendas and distributing materials.

* Maintains daily files for meetings including notes/action items to be distributed to meeting attendees.

* Handles in-meeting preparation including occasional hospitality needs like food/beverage as well as general IT support.

* Arranges travel and creates detailed itineraries for VP.

* Prepares and submits business-related expenses and invoices, using Concur/SAP travel in a timely manner and reviewing all direct reports' expenses.

* Regularly reviews and collaborates on departmental budget/expenses.

* Multi-tasks under tight deadlines, and communicates clearly and effectively with departments, Executives, and key internal stakeholders at National Geographic and Disney.

* Maintains staff lists and tracks new hires to ensure VP meets with staff and is aware of personnel changes.

* Coordinates VP Review process (funneling/tracking stories between VP and Social Operations team) to ensure production stays on schedule.

* Manages detailed recording of all Social pitches and tracks progress against key milestones, communicates status updates, and schedules check-in meetings at defined points in the production lifecycle.

* Assists with miscellaneous admin and strategic projects on an as-need basis.

* Project manages select Social projects and priorities as needed to ensure teams are communicating and collaborating effectively, deadlines are met, and stakeholders are informed of progress. Provides regular updates to executive stakeholders and ensures all projects are delivered on-time.

* Builds relationships and communicates effectively with other NG departments to achieve broader company goals and successful deployment of production team and departmental needs.

* Helps maintain positive team atmosphere including occasional social gatherings (internal/external) and has a positive impact on overall company culture.

* Creates PowerPoint or Keynote decks, reports, and analyses for internal (All Staff presentations, executive alignment) and external (partnership proposals) uses.

* Supplies Social data, priorities, and content to other branches of National Geographic Content, particularly for use in brand-wide presentations and communications, as needed. This can include building high-priority slides, resource documents, and status updates for executives under tight deadlines.

* Serves as a key contact and representative for the Social organization in broader brand strategy conversations.

* Serves as operational and administrative point of contact for all Social teams via ordering office supplies, handling executive mail, shipping packages, contacting facilities, understanding conference room tech needs, and directing people to correct resources.

Basic Qualifications:

* Maintain standards of strict confidentiality with respect to all matters and documents

* Ability to make independent decisions when handling sensitive and confidential information while exercising good judgment and discretion when executives are out of the office

* Extremely detail-oriented and organized, with a strong ability to manage multiple high priority projects, and appropriately prioritize work within tight deadlines

* Ability to multitask and deliver under tight deadlines with a calm, professional manner

* Proactively anticipate needs of executives and manage office time efficiently.

* Ability to maintain an efficient office, files, systems, and information.

* Professional, friendly, easy-going manner to handle varied personalities, responsibilities, and assignments.

* Team player - willing to learn the ins and outs of content production and media business and the needs of various stakeholders to better facilitate duties and requests

* Positive attitude and the ability to be proactive, resourceful, and flexible

* Excellent written and verbal communications and interpersonal skills to assure successful interaction with Senior Executives, as well as business unit contacts and key external partners

* High-level competency in general administrative skills including answering the phone, filing, etc

* Excellent typing skills with proficiency in Microsoft Office Suite including Word, Excel, PowerPoint, and Outlook for meeting requests and calendaring; ability to adapt easily and to learn internal systems. Fluency with Keynote and Airtable a plus.

* Ability to work overtime/odd hours when necessary

Preferred Qualifications:

* Candidate should have a strong passion for Media/Publishing and should be familiar with a variety of industry concepts and practices

* Ability to troubleshoot tech issues as they arise

* Overall working knowledge with SAP and Concur systems

Required Education:

Bachelor's Degree or work experience equivalent

Additional details to consider:

Role Overview

This individual will provide high-level administrative and coordination support, primarily a VP with limited support for two directors within the organization. While calendar management and executive support will be part of the role, this is not a traditional calendar-only position. The ideal candidate will also help track key initiatives, keep deliverables moving, coordinate across stakeholders, and support executive-level presentation materials. Must be comfortable using a MAC.

Work Location / Schedule

* Location: Washington, DC

* Schedule: Onsite Monday through Thursday, with Fridays generally remote

* Long term 24 months

* Standard hours: 9:00 AM - 6:00 PM, with the team typically operating around 9:30 AM - 5:30 PM

* Overtime is expected to be rare and would typically occur only during the workweek

* No travel required for the worker, though they will coordinate travel for leadership as needed

All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, Los Angeles County Fair Chance Ordinance, and San Francisco Fair Chance Ordinance.