Executive Assistant

Job Title

Publicis Re:Sources is at the core of Publicis Groupe, the world's largest communications company. We are the only full-service, end-to-end shared service organization in the industry, enabling Groupe agencies to do what they do best: innovate and transform for their clients.

Publicis Re:Sources has grown to 6,000+ employees in over 55 countries. We provide technology solutions and business services, including finance, accounting, legal, benefits, procurement, tax, real estate, treasury and risk management, information security, and global mobility — supporting 110,000+ employees across the Publicis Groupe network.

Learn more about Publicis Re:Sources and the Publicis Groupe agencies we support at publicisresources.com.

Key Responsibilities

• Manage complex calendars, scheduling, and meeting coordination for leadership stakeholders.
• Organize and coordinate leadership meetings, governance forums, monthly all-hands meetings and team events, including agenda preparation, meeting minutes and action tracking.
• Create and maintain executive-level PowerPoint presentations, board materials, leadership communications and meeting packs.
• Coordinate domestic and international travel arrangements, including flights, hotels, local transportation and itineraries.
• Manage Travel & Expense (T&E) claims, reimbursement processes and related documentation.
• Ensure timely follow-up on action items, decisions and stakeholder communications.
• Assist in process improvement initiatives and automation opportunities to enhance operational efficiency.
• Collaborate with cross-functional teams to ensure smooth execution of administrative and governance activities.
• Maintain accurate organization charts, team structures, staff lists and distribution groups, and announcements regarding new joiners.
• Manage and maintain the Procurement and Real Estate SharePoint site, document libraries and team resources.
• Prepare executive briefings and supporting materials for key meetings and stakeholder engagements.
• Handle highly confidential business, commercial and people-related information with discretion and professionalism.

Required Skills & Qualifications

• Bachelor's degree in Business Administration, Commerce, Management or related field.
• 5-10 years of experience in Executive Assistant, PMO Support, Operations Coordination, or Administrative Support roles.
• Advanced Microsoft PowerPoint skills with the ability to create professional executive presentations; strong proficiency in Outlook, Teams and Microsoft Office applications.
• Excellent verbal and written communication skills.
• Experience in calendar management and executive scheduling.
• Exposure to Travel & Expense management processes.
• Experience in organizing governance reviews, leadership meetings, and administrative operations.
• Strong attention to detail and ability to manage multiple priorities simultaneously.

Preferred Skills

• Prior PMO experience supporting leadership or project governance.
• Exposure to workflow automation and process improvement initiatives.
• Experience with reporting tools, dashboards, and data analysis.
• Ability to work independently and manage confidential information with discretion.

Publicis Groupe UK offers a wide range of benefits to support our employees. Full details are shared when you join, but highlights include core benefits such as Pension, Life Assurance, and Private Medical cover, alongside enhanced policies like Reflection Days and Shared Parental Leave. You'll also have access to a range of additional initiatives.

Publicis Groupe works primarily from the office or our clients' office four days per week.

At Publicis Groupe UK, we are proud to be an equal opportunities employer. We welcome and encourage applications from people of all backgrounds, and do not discriminate on the basis of race, ethnicity, nationality, religion or belief, disability, age, citizenship, relationship status, sexual orientation, gender identity, or any other protected characteristic.

We are committed to providing a fair, accessible, and inclusive recruitment process. If you have any access needs - for example, related to disability, neurodivergence, or a health condition - please let us know. We'll work with you to ensure the process works for you. Sharing this information will never impact your application.

Guided by our values, we listen with empathy, uplift each other, take responsibility, and embrace change - building a culture where everyone feels seen, respected, and genuinely included.