Documentation Specialist

Job Description

Job Description

Documentation Specialist

Job location: Leander TX.

Pay: $22-25/hour

Job type : full time

Schedule : Monday to Friday, 7:00 AM to 4:00 PM.

REPORTS TO: Quality Manager

JOB SUMMARY

Incumbent is responsible for creating instructional and informational materials and operating instructions as well as developing, editing and managing technical and product documents within the QMS. Incumbent is responsible for supporting all departments, in particular, production and new product development.

BASIC SKILLS

• Ability to read at a high school level in the English language
• Ability to read electrical drawings
• Good written and oral communication skills
• Exercise good judgment and problem solving
• Ability to use MS Office products
• Ability to use enterprise software
• Works well with others in team or work groups
• Ability to lead teams if necessary
• Ability to drive for results through team efforts

JOB REQUIREMENTS

• Translate customer specifications into production end-user documentation
• Utilizes appropriate computer software application for document text production
• Ensure accuracy, completeness, and standards compliance of documentation
• Manage documentation approval process
• Obtain internal review and sign-off approvals
• Delete outdated documentation
• Edit and update completed documentation as needed to ensure documents are of the highest quality
• Apply working knowledge of technical knowledge, including customer specifications, to documentation and publication standards
• Manage and meet project milestones as related to documentation supply chain
• Interfaces with engineers and technical professionals in writing, editing and publishing various types of customer documents
• Responsible for operations programs requiring cross-functional involvement
• Strong interdepartmental working relationships
• Works very closely with Supply Management team and Production
• Development of process documentation
• Drive improvement through shared practices and synergies with production
• Actively participates in Safety Program
• Adheres to all quality assurance procedures
• Assist in meeting production requirements
• Works overtime as required (sometimes with minimal/short notice)
• Participates in process improvement activities
• Participates in Safety Program
• Follows instructions of Team Leader, Supervisor or Manager

• Any other duties and responsibilities as needed

EDUCATION

• High School diploma or GED equivalent required; bachelor’s degree preferred
• 2-3 years’ experience in New Product Introduction or Project Management preferred
• Minimum of two years of electro-mechanical assembly experience preferred

TRAINING AND EXPERIENCE

• Basic knowledge of assembly hand tools
• Basic knowledge of electrical assembly
• Capable of learning to read prints and drawings
• Self-motivated, requiring minimal supervision
• At least 3-5years of Microsoft Word, PowerPoint, and Visio experience developing documentation related with policy, practices, and procedures for a manufacturing environment
• Experience in editing, collating, and assembling documents for iterative review in a manufacturing environment preferred
• Ability to read, understand and correctly follow prints, drawings, and technical instructions
• Experienced working in teams or natural work groups
• Conceptual thinker with excellent analytical skills and ability to communicate ideas across the various functions within the business
• Demonstrated ability to produce excellent results within a project timeline

WORKING CONDITIONS (The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job)

• Required to sit for long periods of time and frequent use of hands and fingers, to handle and feel
• Moderate activity, with occasional bending and stooping, standing and/or walking for extended periods
• Ability to lift up to 30 pounds while using safe lifting techniques
• Speaking and hearing: able to comprehend English language
• See and have visual capability: able to see screens, monitors, and environment
• Works inside, closely with others
• Generally works regular work hours, occasionally works after hours
• Noise level in the work environment is usually moderate to noisy and can be loud
• Warehouse/plant climate can be based upon outdoor weather conditions
• Must be able to wear required Personal Protective equipment (PPE) for extended periods of time

CONCLUSION - INTENT AND FUNCTION OF JOB DESCRIPTION

This job description has been reviewed to ensure that only essential functions and basic duties have been included. Peripheral tasks, only incidentally related to each position, have been excluded. Requirements, skills, and abilities included have been determined to be the minimal standards required to successfully perform this position. In no instance, however, should the duties, responsibilities, and requirements delineated be interpreted as all-inclusive. Additional functions and requirements may be assigned by managers as deemed appropriate.

In accordance with the American with Disabilities Act, it is possible that requirements may be modified to reasonably accommodate disabled individuals. However, no accommodations will be made which may pose serious health or safety risks to the employee or others or which impose undue hardships on the organization.

Job descriptions are not intended as and do not create employment contracts. The organization maintains its status as an at-will employer. Employees can quit or be terminated by employer for any reason not prohibited by law.