Sr Dept Research Admin

Summary Reports to Departmental Administrative Manager, Chair or Chief of the Department. Plans, develops, monitors and coordinates the academic departmental research administrative activities for the department. Works with senior departmental leadership to ensure departmental resources are available for research and collaborates with the Office of Research Administration in space planning, human resource planning and departmental budget planning. Works closely with academic departmental leadership in the development of departmental policies, procedures and education with regard to research in the department. Responsibilities Serves as point person and facilitates smooth coordination, communication, and problem resolution between research administration, faculty, divisional and/or departmental leaders, and other hospital and university departments. Coordinates research efforts in the recruitment of new faculty and staff, including advising new faculty on transfer procedures, relocation of equipment, and financial arrangements. Responsible for coordination of facility management staff, new recruits and support departments in the establishment and construction of space for the recruitment program. Leads and coordinates special research-related projects, such as major grant proposals, investigator incentive programs, departmental and divisional reports and statistics. Coordinates transfers of research funding for proper reimbursement and allocation of physician salaries on research accounts. Provides direct assistance, guidance, and resources information to departmental faculty seeking funding for research endeavors and assumes responsibility for handling complex proposals. Reviews project applications in consideration of project budget, application instructions, sponsor rules and unique requirements, and provisions for recovery of indirect costs. Recommends and negotiates changes to appropriate applications with principal investigators or department administration and/or involved individuals at other institutions that do not compromise the institution, department or investigators. Verifies all necessary approvals, including Human Subjects, to ensure that guidelines are met. Forwards completed applications to research administration for final approval. Assists in managing the department post‑award aspect of projects, requiring sensitivity to investigators' needs, knowledge of sponsor, institutional and departmental requirements, and competency in addressing in‑house systems (research administration, accounts payable, accounts receivable, finance, purchasing, human resources, payroll and pharmacy). Determines which principal investigator (PI) or administrator may need closer monitoring to prevent activity that could affect the institution negatively. Works closely with the Office of Research Administration to create and execute special monitoring plans for specific projects and may intervene to point out available resources or alternative procedures as appropriate. Develops departmental resources and procedures regarding the special requirements of clinical trials. In conjunction with the academic department's goals, develops the departmental research budget and collaborates closely with the appropriate faculty practice administrator or hospital administrator for the reimbursement of physician salaries for research. Monitors such budget throughout the fiscal year to ensure appropriate expenditures. Coordinates human resource and payroll issues for the department, interacting with research administration and the human resource department regarding new positions, recruiting, hiring of students, job changes, salary reviews and other related policies and procedures to assist PIs and departmental leadership. May serve as the departmental approver for time and attendance. Creates reports for departmental administration regarding funding levels, grant submission and award activities. Maintains confidential and comprehensive records of salary expenses and other disbursements, recommending adjustments where necessary. Reviews and monitors policy and procedure adherence for purchase orders, travel requests, petty cash vouchers, requisitions for payment—including all equipment, maintenance agreements, contracts and subscriptions—assisting where necessary. Reviews and, with assigned signature authority, approves or rejects expenditures for specific projects, including purchase requisitions, check requests, expense vouchers, travel advances and capital expenditures. Ensures that the department is compliant in time and effort reporting. Monitors employee change forms for research faculty and staff within the department. Assures that funds are available and notifies PI and leadership when adjustments become necessary. Coordinates with the Office of Research Administration on problem issues as appropriate and to execute salary split changes and salary transfers as needed. Participates in training and education regarding regulatory issues in research to help ensure compliance for the investigator and department. May assist principal investigators with IRB/UC submissions, including guidance on electronic submissions of protocols. Maintains strong daily association with research administration, including collaboration on final reports and some accounting adjustments. This also includes resolution of problem accounts with principal investigators, sponsors, or administrators. Reviews and determines direct cost transfers are allocated to the appropriate account and are allowable. Prepares necessary journal vouchers for submission to research administration. Maintains current knowledge of institutional and sponsor requirements, procedures and areas of interest through active communication with the Office of Research Administration and sponsors and professional societies. Maintains awareness of new or changed regulations. Selects, evaluates and trains subordinate administrative staff. Performs other duties as assigned. Minimum Qualifications BASIC KNOWLEDGE : Bachelor's degree in business administration, public administration, finance or other related discipline. Masters' degree preferred. EXPERIENCE : Five or more years of progressively more responsible experience in a research academic environment, including federal and non‑federal funding, clinical trials, grant application processes, and regulations set by local, federal, hospital and independent agencies. Excellent verbal and written skills are essential. Ability to interact with persons from diverse backgrounds such as MDs, PhDs, research and administrative staff. Thorough knowledge of microcomputers, peripheral equipment and networks. Thorough knowledge of software such as Microsoft Word, Excel, Access and Windows. Ability to learn specific research access programs. SUPERVISORY RESPONSIBILITY : May provide direct supervision for personnel assigned to the department's program. Pay Range: $67,724.80 - $111,716.80 EEO Statement: Brown University Health is committed to providing equal employment opportunities and maintaining a work environment free from all forms of unlawful discrimination and harassment. Location: Rhode Island Hospital - 593 Eddy Street, Providence, Rhode Island 02903 Work Type: M-F 8am-5pm Work Shift: Day Daily Hours: 8 hours Driving Required: No #J-18808-Ljbffr Lifespan