Office Manager

Office Manager – Engineering FirmLocation: Gainesville, FL Schedule: Monday – Friday, 8:00 AM – 5:00 PM Employment Type: Full-TimePosition OverviewWe are seeking an organized, detail-oriented Office Manager to oversee the daily operations of the firm. This position plays a vital role in ensuring the office runs efficiently while supporting accounting, human resources, recruiting, and administrative functions. The ideal candidate is a proactive leader with strong organizational skills, experience using QuickBooks, and the ability to manage multiple priorities in a professional environment.Key ResponsibilitiesManage the day-to-day operations of the office to ensure efficiency and productivity.Supervise, coach, and support a team of four administrative employees.Utilize QuickBooks to post payments, and write checksCoordinate payroll processing and maintain accurate employee records.Assist with budgeting, purchasing office supplies, and vendor relationships.Coordinate low-volume recruiting and hiring efforts (approximately 5 new hires per year), including: Posting job advertisementsScreening resumesScheduling interviewsCoordinating onboarding and new hire paperworkMaintain personnel files and assist with HR compliance and benefits administration.Develop and improve office procedures to enhance operational efficiency.Serve as the primary point of contact for vendors, clients, and office visitors.Support company leadership with administrative projects and reporting as needed.Qualifications3+ years of experience in an Office Manager, Administrative Manager, or similar leadership role.Intermediate proficiency with QuickBooks.Strong user of Microsoft Excel.Previous supervisory experience managing administrative staff.Experience recruiting and hiring preferred.Excellent organizational, communication, and problem-solving skills.Strong computer skills, including Microsoft Office (Word, Outlook).Preferred QualificationsExperience working in an engineering, construction, architectural, or professional services environment.Knowledge of basic HR practices and employment documentation.Experience working with payroll systems.BenefitsCompetitive salary based on experiencePaid time off and holidaysHealth insurance and additional benefitsStable Monday–Friday scheduleCollaborative and professional work environmentOpportunity to make a meaningful impact in a growing engineering firm