Accounting Manager - General Ledger & Capital Projects

Description

JOB PURPOSE AND SUMMARY

The Accounting Manager - General Ledger & Capital Projects is a leadership role responsible for managing the general ledger, capital project accounting, and fixed asset programs while ensuring accurate, timely, and compliant financial reporting in accordance with US GAAP and company policies.

This role supports the Sr. Director of Finance during the monthly close process , providing advanced accounting support, oversight of close activities, and review of journal entries, reconciliations, and supporting schedules. The Accounting Manager exercises independent judgment in managing assigned accounting functions, identifying issues, and recommending solutions, while partnering closely with senior finance leadership on close execution and reporting accuracy.

The role also provides leadership and direction to accounting staff and, as assigned, project accounting or project-related personnel. Responsibilities may include setting priorities, reviewing work, coaching team members, and ensuring alignment between accounting, operations, and capital project stakeholders.

In addition, the Accounting Manager supports compliance with internal controls, audit requirements, and the Food Safety and Quality Management System, while driving continuous improvement across accounting and project financial processes.


Support the review, understanding and compliance of all programs, policies, and procedures contained in the Food Safety and Quality Management System.


DUTIES AND RESPONSIBILITIES


ITEM JOB FUNCTIONS


1. 50% Monthly Closing Process

• Assist in preparation of balance sheets, profit and loss statements, and other financial reports in a timely matter.


• Reconcile monthly balance sheets accounts after month close.


• Prepares journal entries for accruals and month end adjustments (cash, receivables, prepaid, accrued liabilities, misc accruals, month end adjustments & misc re-classes).

• Reconcile fixed asset accounts and prepare for monthly depreciation journal entries.


• Enters various payroll related journals entries not prepared by Controller and reconciles against cash accounts.

• Prepare monthly bank reconciliation reports.

• Reconciles Notes Payable and makes necessary Journal entries.


• Reconciles un-vouchered accounts payables and PPV suspense and makes necessary journal entries.

• Research for general ledger inquires from management.


• Make sure all brokerages and rebates are prepared and processed.


2. 30% Other

• Maintains Chart of accounts by adding new accounts.

• Responsible to close and open period-date calendar journals.

• Provides back-up help to different areas of accounting when necessary.

• Prepare for annual property tax statements.

• Provides any necessary documentation for annual audits requested by the audit firm.

• Provides any necessary documentation for corporate tax returns preparation requested by tax accountants.

• Assists with semiannual physical inventories. Verifies counting process and identifies issues that compromise accurate counts.

• Performs other duties and responsibilities as required or assigned by supervisor.

• Prepare daily cash report and send to management.

• Fill in at morning staff meeting in Controller's absence.

• Monitor bank balances to ensure all accounts have adequate funds to cover expenditures.

• Monitor Farmers account balance to ensure adequate funds to cover medical claims. Should maintain approximately $100K balance.

• Prepare and submit monthly use tax calculation for state of Arkansas. Present submitted tax report to Controller for approval of amount to be paid.

• Prepare quarterly report of sales by state to be sent to KIUS.


3. 20% Capital Project Recording

• Setup capital project information in Just Food so project expenditures can be easily tracked.

• Ensure project files are complete with necessary information for tax and book purposes

• Reconcile depreciation expense and verify is accurate

• Stay up to date on depreciation and capitalization rules to apply appropriately to projects.

• Work closely with project administrator to close capital projects in timely manner

• Coordinate fixed asset inventory every 3 years. This may require counting/inventorying certain categories each year. The intent is to have everything counted within a 3 year timeframe.

• Organize assets within Just Food to enable an easy counting process. Identify locations and description to identify assets.

• Identify any old/unused equipment that needs to be disposed.


TOTAL 100%

POSITION DIMENSIONS AND QUALIFICATIONS

Internal Contacts:

Department managers, Production Dept., QC, KIUS, R&D,

Shipping/receiving, office personnel.


External Contacts:

Customers, outside warehouses, ERP representatives, vendors.


Education Level and Focus:

BA in Accounting or related field and/or a combination of education and experience equivalent to a 4-year degree.


Years and Type of Related Experience Required:

4-6 years accounting related experience.


Skills and Abilities:

Uphold Kagome's Values:

Employee works well with others as a team and treats others with respect. Conducts self in a professional manner and exhibits the highest level of integrity. Maintains a positive attitude through good working relationships with our customers, visitors, and co-workers that emphasizes our commitment to good customer service.


Employee Retention:

Build a culture employee and/or co-workers want to be a part of. Be helpful to others and work as a team toward company goals. Participate in an exceptional onboarding experience for new hires and ensure they have the necessary tools to succeed in their roles by welcoming and assisting them

Interpersonal and Communication:

Good verbal and written communication skills, ability to work with all levels of

Personnel, self motivated, must be punctual, have regular attendance, team player. Must be able to communicate effectively with co-workers and management team.


Technical and Analytical:

Accounting skills, efficient in various computer programs including spreadsheets,

Word processing. Typing, calculator, filing, copier, Fax, telephone. Ability to prioritize and organize workload and special projects. Attention to detail.


Administrative and Operations:

Ability to handle multiple tasks, set priorities, works under deadlines.


Physical Demands:

Sitting or standing for long periods (may sit in front of computer for approx. 7+ hours with 2 hour intervals being in a stationary sitting position); walking, climbing stairs and ladders, bending, stooping, ability to see tags and product for inventory. May lift up to 25 lbs. Occasional travel.


Work Environment:

Crowded office environment, noisy, food plant, hot and cold conditions (plant area, freezer, outside areas, etc.), wet floors, forklift and pedestrian traffic. This is a Safety Sensitive Position.


Special Equipment Used:

Personal and network computers, printers, calculators, 10-key, tape measure, Fax, phones.


Special Requirements:

Willing to work overtime, holidays, and weekends as requested.


Attendance:

Ability to be punctual and have regular attendance. Ability to work overtime. Must be present during first 7 working days following end of month to assist in financial statement preparation for prior month. All appointments, vacation and other time off will not be approved during this time. Reliability and acceptable attendance is required. It is critical to be punctual and arrive on time for work and to meetings (if applicable).


Productivity:

Must consistently fulfill job responsibilities, knowing how to prioritize tasks and manage time effectively. If authorized to work remotely, must maintain the same levels of productivity and communication as they would in the office