Administrative Associate III

Named after Texas' legendary hero, General Sam Houston, the university boasts a rich historical legacy that resonates with the spirit of Texas, which provides a balance between a peaceful, natural setting and proximity to urban amenities. With a student population of over 21,000, SHSU offers a vibrant and dynamic community. SHSU has a small town feel with large scale opportunities. Located in the Piney Woods region of East Texas and just an hour drive north of Houston, Huntsville provides area residents with a sense of community and belonging. SHSU offers compelling options for individuals seeking a fulfilling and impactful career including a superior benefit package , competitive salaries and a flexible work environment fostering work/life balance. SHSU offers programs that support a healthy work-life balance, contributing to employee well-being and job satisfaction, as well as, professional development opportunities with our educational assistance and dependent assistance programs. Posting Information This position is security-sensitive and thereby subject to the provisions of the Texas Education Code §51.215, which authorizes the employer to obtain criminal history record information. Requisition 202600258S Title Administrative Associate III FLSA status Non-Exempt Hiring Salary This position is a pay grade 7. Please see Pay Grade Table at: Occupational Category Technical/Para-Professional Department School of Agricultural Sciences Division Division of Academic Affairs Open Date 08/18/2026 Open Until Filled Yes Educational and Experience Requirement Associate’s degree in related field. Four years relevant administrative assistant experience or experience in a related field. Additional experience may be considered in lieu of education. Nature & Purpose of Position Performs complex administrative assistant duties for the School of Agricultural Sciences & The Department of Engineering Technology. Primary Responsibilities Performs complex administrative assistant duties to include data and document processing as well as providing general customer service. Performs data entry, verifies data and files. Performs receptionist duties, receives visitors, directs phone and walk-in customers and schedules appointments. Standard reporting and maintaining office calendar and departmental website. Attends meetings and takes notes. Solves routine problems and performs tasks of a repetitive nature, including processing student forms, maintaining student files and general filing. Coordinates Engineering Technology and Ag events and meetings. Receives and distributes mail daily. Uploads syllabi and vitas for faculty. Orders and maintains supply inventory. Assists office staff and faculty with budgeting, travel and purchasing duties. Handles P-Card purchases and monitors expenses. Performs other related duties as assigned. Other Specifications Strong written and verbal communication skills are a must. Requires a general knowledge of standard office functions. Requires good knowledge of procedures and practices. Must be able to use standard office software. Must be able to apply policies and procedures and solve routine problems of a repetitive nature. Full Time Part Time Full Time Position Number Quicklink Sam Houston State University is an Equal Employment Opportunity Employer and Smoke/Drug-Free Workplace. All qualified applicants will receive consideration for employment without regard to race, creed, ancestry, marital status, citizenship, color, national origin, sex, religion, age, disability, or protected veteran status. The University takes seriously the initiative to ensure equal opportunity in the workforce and to comply with Title VII as interpreted by the U.S. Supreme Court. Sam Houston State University is an “at will” employer. Employees with a contract will have additional terms and conditions. Security-sensitive positions at SHSU require background checks in accordance with Education Code §51.215. Annual Security and Fire Safety Report Required fields are indicated with an asterisk (*). * How did you learn about this position? The Chronicle of Higher Education TWC - Work in Texas Inside Higher Ed Higher Ed Jobs HERC - Higher Education Recruitment Consortium SHSU Website SHSU Employee Other If your response to the question above was "SHSU Employee" please indicate employee's name and department. (Open Ended Question) If your response to the question above was "Other" please indicate from what source. (Open Ended Question) #J-18808-Ljbffr Sam Houston State