Personal Assistant - Part Time

Job Description

Job Description

Schedule: Flexible hours/days between 9:00 AM – 5:00 PM M-Fr 20 hrs per week

Job Summary

We seek a highly organized, trustworthy, and intuitive Personal Assistant to manage the day-to-day personal, household, and professional life of a busy executive/individual.

In this role, your primary objective is to streamline personal logistics and oversee household operations. The ideal candidate is detail-oriented, adaptable, and skilled at maintaining order across both personal and professional environments with complete discretion.

Key Responsibilities

1. Personal & Household Management (Primary Focus)

• Household Operations: Coordinate home maintenance, repairs, vendors, and deliveries; oversee household inventory and purchasing, complete small projects and updates.
• Personal & Family Scheduling: Manage personal calendars, medical/wellness appointments, family events, social commitments, and recreational activities.
• Travel: Plan, book, and manage travel, including flights, accommodation, ground transport, private dining, and itineraries.
• Financial & Expense Tracking: Track personal expenses, manage personal accounts or budgets, reconcile receipts, process bill payments.
• Lifestyle & Errands: Handle personal errands, gift purchasing, event planning (birthdays, dinners, hosting), and vehicle maintenance as needed.
• Communication & Correspondence: Screen personal/business communications, draft emails or correspondence, and act as a polite gatekeeper.
• Project & Task Coordination: Track ongoing initiatives, prepare brief updates, and manage light administrative projects, document filing, and records.
• Meeting & Event Prep: Organize materials, draft meeting notes, and manage logistical setups for business gatherings or client meetings.

Qualifications & Requirements

• Experience: 1+ years of experience as a Personal Assistant, Lifestyle Manager, or Household Assistant (with some business/executive support experience).
• Core Competencies: Exceptional organizational, time-management, and multitasking capabilities. Ability to anticipate needs and stay two steps ahead.
• Discretion: absolute trustworthiness and a proven track record of maintaining confidentiality around personal, financial, and business matters.

Preferred Attributes

• Valid driver’s license and reliable personal transportation (for localized errands).
• Resourceful problem-solver.
• Flexible mindset and willingness to adapt to evolving priorities or occasional off-hours support for urgent travel/logistics.