Attendance Clerk - Elementary

Job Description

Job Description

ROLE AND PURPOSE:

• The primary purpose of this position is to maintain data for student enrollment, scheduling, attendance, and any other duties which affect accountability, student services, and district funding.

QUALIFICATIONS: 

Education/Certification:

• High School Diploma/GED from an accredited institution, required.

Experience:        

• 2 years of data entry experience (preferred).
• General Clerical Experience.

SPECIAL KNOWLEDGE/SKILLS:

• Bilingual Preferred.
• Ability to maintain confidential, accurate and auditable records.
• Ability to use computer and software to develop spreadsheets, databases, and do word processing.
• Proficient typing, keyboarding, and file maintenance skills.
• Ability to multitask, work well in a fast-paced environment, and meet established deadlines.
• Strong organizational, communication, and interpersonal skills. 
• Detail Oriented.

MAJOR RESPONSIBILITIES AND DUTIES:  

I. ADMINISTRATION SUPPORT:

• Monitors daily absences and makes contact with parents for absences.
• Reports and tracks excessive absences in collaboration with truancy officer.
• Creates and maintains master schedule.
• Generates campus reports for accuracy of PEIMS data.
• Conducts student scheduling, oversees registration process, fulfills T-Rex requests, and maintains up to date records and storage of student records.

II. OTHER DUTIES:

• Serve as the primary receptionist for students, teachers, parents and visitors.
• Safeguard digital and paper copies of student records and maintain confidentiality.
• Writes passes and records student late arrivals, early departures, and movements during the school day.
• Answers the telephone, directs calls to the proper person and/or takes messages.
• Maintains student attendance records and monitors absences.
• Serves as campus level PEIMS clerk.
• Registration, Enrollment and Withdraw of students.
• Creates, maintains and updates student cumulative record.
• Assists with data entry, filing, and maintenance of machines.
• Assists in the campus clinic, supporting basic student needs and maintaining a safe environment.

III. PROFESSIONALISM AND VISITOR INTERACTION

• Maintain a professional, courteous, and welcoming environment for all students, staff, families, and visitors.
• Serve as the first point of contact for the campus, providing respectful communication, a helpful attitude, and professional appearance at all times.
• Ensure the front office is organized, clean, and inviting to reflect a safe and student-centered school culture.

IV. WORKING CONDITIONS

MENTAL DEMANDS / PHYSICAL DEMANDS / ENVIRONMENTAL FACTORS:

• Tools/Equipment Used: Standard office equipment, including computers and peripherals; standard instructional
• Posture: Moderate standing; occasional kneeling, squatting, bending, and stooping.
• Motion: Moderate walking.
• Lifting: Regular light lifting and carrying (less than 15 pounds).
• Environment: Work inside and outside (exposure to sun, heat, cold, and inclement weather); exposure to noise
• Mental Demands: Work with frequent interruptions; maintain emotional control under stress.