ADMINISTRATIVE COORDINATOR 4

Administrative Coordinator 4

The LSU AgCenter focuses on research, extension and teaching to make advancements that will benefit generations. The LSU AgCenter is one of nine campuses of the LSU System. With offices in every parish and research stations across the state, the LSU AgCenter is committed to serving the citizens of Louisiana. That pledge includes our dedication to agriculture and the vital work of providing innovation and support for the food and fiber sector while improving agriculture's valuable contributions to the state's economy. Our educational efforts span nutrition and health, food safety, backyard gardening, disaster preparedness, storm recovery, youth development, managing insects and natural threats, economic development, resource conservation and so much more. The LSU AgCenter provides individuals, families, businesses, schools, industries and local governments with valuable information aimed at improving economic conditions, general wellness and quality of life. Our faculty members across the state are actively engaged in research that creates solutions for the many aspects of agriculture while serving all residents of Louisiana.

The Jefferson Parish Extension Office is hiring an Administrative Coordinator 4.

Competencies:

Communicating Effectively: The ability to relay information correctly and appropriately to connect people and ideas.

Displaying Expertise: The ability to exhibit specialized skills or knowledge gained from experience or training

Managing Resources: The ability to ensure resources such as time, money, and people are utilized appropriately to result in maximum business value.

Using Data: The ability to use relevant and valid data to inform a recommendation for action.

Minimum Qualifications

Three years of experience in administrative services. EXPERIENCE SUBSTITUTION: Every 15 semester hours earned from an accredited college or university will be credited as six months of experience.

Job Specification

The official job specifications for this role, as defined by the State Civil Service, can be found here.

Job Duties and Other Information

Job Duties:

• Administrative Duties & Support for Parish Chair: Prepares and maintains records, correspondence, reports, and other documents of a confidential and/or sensitive nature. Maintain travel budgets, office operating budget, and other financial records. Oversees receipt of money for various events that require payments. May receive, sort, and address routine matters associated with Parish Chair mail. Assists with a variety of parish administrative duties including personnel hiring and other personnel transactions, federal reporting, local government reporting, grants, and records on office equipment and supplies, etc. Works closely with regional staff to reconcile parish expenditures. (25%)
• General Office Support: Types and prepares correspondence, newsletters, etc. for parish programs. Screen calls and visitors. Sorts and distributes mail. Make travel reservations. Maintain office inventory. Maintains databases and mailing lists. (25%)
• Southeast Regional Duties: Regional asset custodian for the Southwest Region. Designated secretary for the Regional Agribusiness Council. Enters requisitions for the regional office into Workday. Release of approved purchase orders within the system for the regional office. Assists with workshops and demonstrations by compiling and sending promotional packets and letters to schools, judges and participants. Prepares folders/packets for programs. Assist with events by working registration tables, setting up displays, etc. (50%)

Position-Specific Details:

• Appointment Type: This position does not participate in a Career Progression Group.
• Work Schedule: Work hours are 8:00 AM to 4:30 PM, Monday - Friday.
• Compensation: The salary offered will be determined based on qualifications and experience.
• Location: Jefferson Parish Extension Office, Jefferson, La.
• This position is not eligible for remote employment.

The LSU Agricultural Center is a statewide campus of the LSU System and provides equal opportunities in programs and employment. An Equal Opportunity/Affirmative Action Employer. Louisiana is a State As a Model Employer (SAME) that supports the recruitment, hiring, and retention of individuals with disabilities.

How To Apply:

• No Civil Service test score is required in order to be considered for this vacancy.
• Apply online at
• Information to support your eligibility for the position must be included in the application (i.e., relevant, detailed experience/education). Resumes will not be accepted in lieu of completed education and experience sections. Applications may be rejected if incomplete.

Contact Information:

For further information about this vacancy contact: Rebecca Smelley at View email address on click.appcast.io.