Deltek Costpoint Administrator

Deltek Costpoint Administrator - Labor, Workforce, and Project Setup


Deltek Costpoint Administrator will be responsible for setting up Project Labor Workforce Structures in Deltek Costpoint. Essential duties include configuring and maintaining the Costpoint system to support project accounting, labor tracking, and compliance with contractual and regulatory requirements. This role will involve labor workforce structures and project setup to ensure accurate billing, compliance, and operational efficiency.


Core Responsibilities


1. Project Setup and Financial Structures

• Create and maintain project master data for various contract types (Time & Materials, Cost Plus, Fixed Price) in alignment with company policies, client contracts, and federal regulations (e.g., FAR)
• Establish company-wide settings and codes, initialize labor categories, and set up billing rates
• Configure revenue calculation methods and project values/unit pricing
• Use the Work Breakdown Structure (WBS) roll-up capabilities to organize and track project costs at multiple levels

2. Labor Workforce Management

• Set up Project Workforce to define which employees and vendors are authorized to charge labor to a project
• This can be done at the top level for the entire project tree or at specific charging levels for different workforces
• Use the workforce for timesheet validation (if "Project Work Force Required" is enabled) and to default PLCs (Project Labor Codes) for billing purposes
• Maintain workforce data for transaction-level projects by ensuring correct Rate Sequence mappings to the source project where the workforce is defined

3. Data Maintenance and Compliance

• Maintain project labor rate tables, vendor employee workforce, and master contract details
• Investigate and resolve revenue recognition and billing issues arising from project setup configurations
• Ensure synchronization of project performance tables (e.g., after upgrades or data uploads) for accurate revenue and bill calculations

4. Collaboration and Support

• Work with Project Management, Project Control Analysts, and Billing teams to align system configurations with business processes
• Provide support for contract administration tasks as needed

Key Skills and Qualifications

• 2+ years of Deltek Costpoint contract setup experience
• Familiarity with prime federal agency contracts, subcontracts, and master service agreements.
• Strong attention to detail, system accuracy, and compliance with regulations.
• Proficiency in Microsoft Excel and ability to work independently and collaboratively.
• Bachelor's degree (or equivalent) in a related field

Why It Matters


Proper labor workforce setup ensures only authorized personnel can bill for a project, preventing overbilling or unauthorized charges. Correct project setup ensures accurate cost allocation, compliance, and timely revenue recognition. Together, these functions are critical for financial integrity, regulatory compliance, and operational efficiency in Costpoint-based project environments.


The following benefits are offered for this position: medical, dental, & vision insurance, short-term disability, life and AD&D insurance, and a 401(k) retirement plan.


Everest Consultants is an equal opportunity employer and does not discriminate on the basis of race, color, religion, sex, national origin, age, disability, or any other characteristic protected by applicable local, state, or federal civil rights laws.