Purchasing Director

Summary:
Purchasing & Storeroom Director: The responsibilities for this position include overseeing the purchasing function for the hotel, as well as ensure meeting specified guidelines and policies.

1. Implement and maintain effective inventory control measures for Food and Beverage Storerooms,
and General Inventory. Keep inventories up to par level, in order to properly supply operations'
needs, and maximize turnover and space utilization
2. Ensure that food products are rotated on a regularly based on the FIFO method (expiration date), in
order to prevent spoilage
3. Enforce all operating and control procedures to ensure that movement of goods into and within the hotel
is properly accounted for. Implement checks and balances for requisitions and access to the food and
beverage storerooms
4. Conduct weekly and random audits (spot check) to ensure accuracy of inventory records
5. Review and reconcile weekly the hotel P-Card transactions and report to Finance any findings to be
addressed
6. Cultivate and maintain strong relationship with vendors to negotiate favorable terms and pricing. Evaluate
vendor performance and negotiate contracts to ensure favorable terms
7. Advise departments directly of any excessive purchases or consumption of inventory and recommend
best practices to reduce cost and suggest alternative sources for product acquisition
8. Place orders for goods and services in accordance with hotel established policies and procedures
9. Ensure that every department in the hotel receives good and services as required and to the
standards they have specified and at the best price
10. Monitor and analyze procurement costs. Identify opportunities for cost savings
11. Work closely with department heads and key stakeholders to understand their procurement needs and
specifications
12. Serve as the primary point of contact for all purchasing related inquiries and collaborate
effectively with various departments and suppliers
13. Provide guidance and support to department heads in aligning their procurement activities with
organizational goals
14. Continuously assess and improve purchasing processes to enhance efficiency
15. Reach out to the hotel suppliers on a monthly basis to request statements to share with Finance
16. Ensure that the loading dock is kept clean and organized at all times
17. Take an active involvement in the training and development of the Purchasing, Food and Beverage
Storeroom colleagues
18. Manage the Purchasing and Food Storeroom departments effectively
19. Project at all times a positive and motivating attitude
20. Work with Finance on Month-end Close process, including un-invoice report review, and accruals
21. Provide finance team with food transfers at month end by 1 pm on BD 1
22. Maintain accurate records of diverse vendor spend.
23. Complete ad-hoc projects and assignments as necessary


Qualifications:
Purchasing & Storeroom Director: The responsibilities for this position include overseeing the purchasing function for the hotel, as well as ensure meeting specified guidelines and policies.

1. Implement and maintain effective inventory control measures for Food and Beverage Storerooms,
and General Inventory. Keep inventories up to par level, in order to properly supply operations'
needs, and maximize turnover and space utilization
2. Ensure that food products are rotated on a regularly based on the FIFO method (expiration date), in
order to prevent spoilage
3. Enforce all operating and control procedures to ensure that movement of goods into and within the hotel
is properly accounted for. Implement checks and balances for requisitions and access to the food and
beverage storerooms
4. Conduct weekly and random audits (spot check) to ensure accuracy of inventory records
5. Review and reconcile weekly the hotel P-Card transactions and report to Finance any findings to be
addressed
6. Cultivate and maintain strong relationship with vendors to negotiate favorable terms and pricing. Evaluate
vendor performance and negotiate contracts to ensure favorable terms
7. Advise departments directly of any excessive purchases or consumption of inventory and recommend
best practices to reduce cost and suggest alternative sources for product acquisition
8. Place orders for goods and services in accordance with hotel established policies and procedures
9. Ensure that every department in the hotel receives good and services as required and to the
standards they have specified and at the best price
10. Monitor and analyze procurement costs. Identify opportunities for cost savings
11. Work closely with department heads and key stakeholders to understand their procurement needs and
specifications
12. Serve as the primary point of contact for all purchasing related inquiries and collaborate
effectively with various departments and suppliers
13. Provide guidance and support to department heads in aligning their procurement activities with
organizational goals
14. Continuously assess and improve purchasing processes to enhance efficiency
15. Reach out to the hotel suppliers on a monthly basis to request statements to share with Finance
16. Ensure that the loading dock is kept clean and organized at all times
17. Take an active involvement in the training and development of the Purchasing, Food and Beverage
Storeroom colleagues
18. Manage the Purchasing and Food Storeroom departments effectively
19. Project at all times a positive and motivating attitude
20. Work with Finance on Month-end Close process, including un-invoice report review, and accruals
21. Provide finance team with food transfers at month end by 1 pm on BD 1
22. Maintain accurate records of diverse vendor spend.
23. Complete ad-hoc projects and assignments as necessary