Administrative Assistant

Job Opening: Administrative Assistant at Agave Pediatrics

Job Description

Agave Pediatrics, a leading pediatric care provider, is excited to announce an opening for a dedicated Administrative Assistant. This full-time position is an exceptional opportunity for a skilled individual to contribute to the wellbeing of children by supporting our dynamic team. This role offers a chance to become part of a compassionate and professional environment, dedicated to providing top-notch care to kids across the valley. The position is based on-site and is not eligible for remote work. Our practice has five locations, and the chosen candidate will play a crucial role in ensuring smooth administrative operations across all sites under the guidance of the Practice Manager.

Duties and Responsibilities

• Provide administrative support to ensure efficient operation of the office.
• Assist with ad hoc project management to improve business operations
• Manage provider and other staff schedules
• Create and update employee files
• Plan and execute company events and employee appreciation initiatives
• Handle office tasks, such as filing, generating reports and presentations, setting up for meetings, and reordering supplies.
• Produce and distribute correspondence memos, letters, faxes, and forms.
• Assist in the preparation of regularly scheduled reports.
• Update and maintain office policies and procedures.
• Order office supplies and research new deals and suppliers.
• Provide general support to visitors.
• Act as the point of contact for internal and external clients.
• Travel between the practice's locations as required to support operations and attend meetings.

Requirements

• Proven experience as an administrative assistant, virtual assistant or office admin assistant.
• Knowledge of office management systems and procedures.
• Working knowledge of office equipment, like printers and fax machines.
• Proficiency in MS Office (MS Excel and MS PowerPoint, in particular).
• Excellent time management skills and the ability to prioritize work.
• Attention to detail and problem-solving skills.
• Excellent written and verbal communication skills.
• Strong organizational skills with the ability to multi-task.
• High School degree; additional qualification as an Administrative assistant or Secretary will be a plus.
• Previous experience in healthcare strongly preferred.
• Ability to travel between locations.
• Comfortable with Microsoft Office, Excel, and various computer programs.
• A candidate who can balance multiple responsibilities, problem-solve, and has good interpersonal and project management skills.
• Bachelor's degree in Business, Administration or related field (preferred).
• Benefits include paid time off, paid holidays, 401k plan with employer contribution, medical, dental, vision, life, and AD&D insurance.