Preconstruction Coordinator

Preconstruction Coordinator

Why Tarlton Tarlton is a St. Louis-based general contractor and construction manager specializing in complex, technically demanding projects across the Midwest. With deep regional roots and a reputation built on trust, teamwork, and repeat clients, we are known for taking on challenging work and delivering it safely, predictably, and with pride. We conduct our business with safety, quality, integrity, and enthusiasm-and our core values include building a safe and caring environment.

Your Role

The Preconstruction Coordinatorprovides administrative, technical, and logistical support to thePreconstruction and Estimating teams. This position manages bid solicitations,organizes project documentation, assists with subcontractor outreach, and supportsestimating activities for Core & EIC construction across multipleconcurrent projects.

What You'll Do

Bid Coordination & SubcontractorManagement

• Issue subcontractor and supplier bid invitations and track responses.
• Monitor bid coverage across trades and ensure adequate participation.
• Maintain and update subcontractor databases.
• Serve as a primary point of contact for subcontractors.
• Monitor solicitations and ensure timely submissions.
• Support preparation and submission of bidding documents and assist with bid day activities.
• Assist in tracking subcontractor pre-qualifications.

Document Control & Project InformationManagement

• Organize project plans, specifications, and related documents.
• Monitor and distribute project documents including plans, specifications, addenda, and related updates.
• Set up projects in systems and maintain estimating and preconstruction logs.
• Prepare RFI logs, meeting minutes, and issue bid documents.

Preconstruction & Estimating Support

• Assist estimators with estimating tasks and document preparation.
• Prepare responses to proposals, RFQs/RFPs, and presentations.
• Support estimate preparation and bid day activities.
• Assist in preparation of preconstruction deliverables.

Compliance & Reporting

• Track SBE/DBE/MBE/WBE good faith requirements.
• Prepare compliance forms and reports.
• Coordinate bid bonds and related requirements.

Administrative & Team Support

• Coordinate subcontractor outreach activities including vendor appreciation events and vendor awards.
• Perform administrative tasks such as budget management and data collection.
• Assist with onboarding and training activities.

What You Bring

The idealcandidate is self-motivated, organized, detail-oriented, and dependable withstrong communication and collaboration skills. This individual isteam-oriented, proactive, and able to manage multiple priorities in afast-paced environment.

Experience

• Construction industry experience preferred.
• Experience supporting estimating, preconstruction, or project coordination activities is helpful.
• Ability to read and understand construction documents including plans and specifications.

Tools & Software

• Proficiency in Microsoft Office required.

• Bluebeam and/or Procore experience preferred.

Work Location, Environment & Travel Requirements

• Primarily office environment with occasional jobsite visits.
• May require walking jobsites, exposure to weather and loud environments, and use of Personal Protective Equipment (PPE).
• May lift or move materials up to 25 lbs.
• Work hours may vary based on project and bid schedules.
• Travel may occasionally be required based on project assignment.

Tarlton Competencies

• Leadership & Team Development: Provides clear direction, sets expectations, holds others accountable, and develops team members through coaching and support
• Stand Behind Our Word and Work: Follows through on commitments, takes ownership of results, and ensures work meets high standards of quality and professionalism
• Cultivate Clients for Life: Builds trust-based relationships through responsiveness, clear communication, and understanding of client needs
• Build a Safe and Caring Environment: Promotes a safety-first culture, proactively manages risks, and looks out for others
• Gets the Job Done: Takes ownership, removes obstacles, prioritizes effectively, and drives work forward to achieve results
• Communication and Collaboration: Communicates clearly and works effectively across teams to build trust and alignment
• Develops and Adapts: Seeks feedback, learns from experience, and adjusts to changing conditions and project needs

Why You'll Like Working Here

• Complex, high-impact projects with experienced teams
• Strong partnership between field and project management
• Safety-first culture and high standards of quality
• Competitive compensation, comprehensive benefits, and long-term career growth
• A company proud to be STLMade and invested in the region

Let's Build Together If you're interested in working on challenging projects witha collaborative, experienced team, we encourage you to apply.

Equal Opportunity Employer

Tarlton is an Equal Opportunity Employer and does not discriminate based onrace, color, religion, sex, sexual orientation, gender identity, nationalorigin, age, disability, veteran status, or any other protected status underapplicable law.


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Non-Exempt