HCM Specialist I

Position Details

Position Information


Recruitment/Posting Title
HCM Specialist I


Posting Number
26TM0173


Department
Human Capital Management


Overview


Rutgers, The State University of New Jersey, is a leading national research university and the State of New Jersey's preeminent, comprehensive public institution of higher education. As one of the largest employers in the State of New Jersey, Rutgers University is committed not only to the students and the State that we serve, but also to the faculty and staff who work on our campuses. For two consecutive years, Rutgers is ranked on Forbes' list of America's Best Large Employers.

Rutgers holds #64 of 500 employers and is the #1 New Jersey employer on the publication's 2023 list. Rutgers' commitment to its employees includes maintaining and fostering a safe, diverse, and respectful workplace environment, creating employment opportunities for our nation's military veterans, and ensuring accessibility and accommodation for individuals with disabilities.

University Human Resources (UHR) supports the Rutgers mission as an institution of prominence, preeminent in research, teaching, service, and clinical care. We strive to provide the highest level of customer service in delivering a comprehensive network of programs, services, and expertise to attract, retain, and develop diverse and highly skilled top talent.

Posting Summary


Rutgers, The State University of New Jersey, is seeking an HCM Specialist I for the University Human Resources. This position serves as a resource and assists in the administration of salary/compensation programs and actions for approximately 29,000 faculty and staff.

Among the key duties of this position are the following:

• Initiates, calculates, reviews, completes data input, and implements individual salary and data actions for faculty and staff from hire through termination.
• Reviews documentation for compliance with federal and state regulations, university policy, and bargaining units' contracts.
• Troubleshoots clients' salary, payroll, and access issues; resolves problems; and provides customer service with clear, thoughtful, and considerate responses to salary related inquiries.
• Inputs data and ensures that all compensation/salary/status actions are processed accurately.
• Collaborates with the Payroll Department to complete weekly payroll processing.
• Monitors workflow to ensure the completion of tasks within deadlines.
• Maintains and updates all databases and programs needed to execute the actions and track and report on activities.
• Researches, analyzes, and provides internal and external reporting; participates in the development and implementation of training for clients; and assists with formal and ad hoc total compensation, salary, and HR benchmarking reporting.
• Assists with coordinating and processing contract implementations, merit implementations, and other mass implementations.
• Ensures good customer service and the confidentiality of work, databases, and communications.
• Reviews, updates, and creates new procedures for work and to preserve confidentiality of work.
• Runs reports, tracks data, reviews, and works to ensure accurate implementations within deadlines.
• Completes special projects as assigned.

FLSA
Nonexempt


Salary Details
$57,000


Offer Information


The final salary offer may be determined by several factors, including, but not limited to, the candidate's qualifications, experience, and expertise, and availability of department or grant funds to support the position. We also take into consideration market benchmarks, if and when appropriate, and internal equity to ensure fair compensation relative to the university's broader compensation structure. We are committed to offering competitive and flexible compensation packages to attract and retain top talent.

Benefits


Rutgers provides a comprehensive benefits package to eligible employees. The specific benefits vary based on the position and may include:

• Medical, prescription drug, and dental coverage
• Paid vacation, holidays, and various leave programs
• Competitive retirement benefits, including defined contribution plans and voluntary tax-deferred savings options
• Employee and dependent educational benefits (when applicable)
• Life insurance coverage
• Employee discount programs

Position Status

Working Hours
Up to 40 hours per week


Daily Work Shift

Work Arrangement


Consistent with the current application of Rutgers Policy 60.3.22 or the applicable provisions of relevant collective negotiations agreements, this position may be eligible for a hybrid work arrangement. Flexible work arrangements are not permanent, subject to change or discontinuation, and contingent on the employee receiving approval in the View email address on click.appcast.io Application System.

Payroll Designation
PeopleSoft


Terms of Appointment
Temporary Staff Appointment - Salaried 12 Month

Qualifications


Minimum Education and Experience

• Bachelor's degree in a related field or an equivalent combination of education and/or experience.
• Two (2) years of relevant work experience that include salary or payroll administration and processing in a PeopleSoft Human Capital Management or Payroll system or similar environment.

Certifications/Licenses

Required Knowledge, Skills, and Abilities

• Effective data entry, analytical, mathematical, statistical, problem solving, organizational, interpersonal, communication, collaborative, and client service skills.
• Attention to detail and flexibility.
• Ability to follow direction.
• Ability to understand and apply contract terms and federal and state laws.
• Ability to set priorities and meet deadlines.
• Ability to research and create action plans.
• Ability to work independently, collaboratively, and within a team and maintain confidentiality.
• Computer literacy to include Internet and web-based systems and demonstrated proficiency in Microsoft (MS) Excel and Word.

Preferred Qualifications

Equipment Utilized

Physical Demands and Work Environment

Special Conditions

Posting Details


Posting Open Date

Posting Close Date

Open Until Filled
No


Special Instructions to Applicants

Regional Campus
Rutgers University-New Brunswick


Home Location Campus
Douglass (RU-New Brunswick)


City
New Brunswick


State
NJ


Location Details

Pre-employment Screenings


All offers of employment are contingent upon successful completion of all pre-employment screenings.

Immunization Requirements
Under Policy 100.3.1 Immunization Policy for Covered Individuals, if employment will commence during Flu Season, Rutgers University may require certain prospective employees to provide proof that they are vaccinated against Seasonal Influenza for the current Flu Season, unless the University has granted the individual a medical or religious exemption. Additional infection control and safety policies may apply. Prospective employees should speak with their hiring manager to determine which policies apply to the role or position for which they are applying. Failure to provide proof of vaccination for any required vaccines or obtain a medical or religious exemption from the University will result in rescission of a candidate's offer of employment or disciplinary action up to and including termination.

Equal Employment Opportunity Statement


It is university policy to provide equal employment opportunity to all its employees and applicants for employment regardless of their race, creed, color, national origin, age, ancestry, nationality, marital or domestic partnership or civil union status, sex, pregnancy, gender identity or expression, disability status, liability for military service, protected veteran status, affectional or sexual orientation, atypical cellular or blood trait, genetic information (including the refusal to submit to genetic testing), or any other category protected by law. As an institution, we encourage all qualified applicants to apply. For additional information please see the Non-Discrimination Statement at the following web address: