Senior Accountant (Hybrid)

Senior Accountant

Villatel seeks a Senior Accountant for Immersive Scenic Studios, a subsidiary of Vacation Capital Group Management. This role will have a dual reporting relationship to the Vice President of Accounting for Villatel and the CEO of Immersive Scenic Studios.

Immersive Companies is a custom design-build scenic production company based in Orlando, FL. We operate two divisions: Immersive Amenities, delivering commercial and multifamily amenity renovations, and Immersive Playrooms, creating high-end residential play environments. Our projects combine in-house design, fabrication, finishing, and installation — and we're growing fast.

The successful candidate will be a bilingual, detail-oriented Accountant who owns full-cycle accounting operations across cost accounting, manufacturing/job costing, accounts payable, accounts receivable, payroll, and project accounting. This role sits at the center of a fast-paced fabrication shop, translating labor, materials, and subcontractor activity into accurate, project-level financials.

Cost & Manufacturing Accounting

• Own job-cost accounting across active projects, capturing labor, materials, subcontractor, and overhead costs at the project level.
• Maintain and apply labor burden rates; allocate direct and indirect costs to fabrication jobs.
• Track work-in-progress (WIP) and support percentage-of-completion / WIP schedules.
• Analyze estimated vs. actual project costs, flag variances, and partner with project and shop leadership on margin performance.
• Support inventory, materials, and finished-goods cost tracking across the fabrication process.

Full-Cycle & General Accounting

• Own the full accounting cycle from transaction entry through month-end close, including accruals and journal entries.
• Perform monthly bank and general ledger account reconciliations.
• Maintain organized digital records of all contracts, invoices, and compliance documents.
• Support the external CPA firm with year-end close, tax preparation, and audit requests.

Multi-State Sales & Use Tax

• Prepare, file, and reconcile sales and use tax returns across multiple operating states.
• Monitor economic nexus thresholds, taxability rules, and exemption/resale certificate management as the business expands into new states.
• Ensure use tax is accrued and remitted correctly on materials and out-of-state purchases.

Accounts Payable & Vendor Management

• Establish and manage vendor accounts, including setup, terms, and documentation.
• Prepare the weekly check run report for approval and execute vendor payments.
• Reconcile vendor statements and resolve billing discrepancies.
• Process company credit card reconciliations and code expenses to projects.

Accounts Receivable & Project Billing (NetSuite)

• Input project information into NetSuite, including contracts, proposals, change orders, and invoices.
• Invoice clients per contract billing schedules.
• Track retainage receivable and payable by project.
• Monitor accounts receivable aging and follow up on outstanding client payments.

Payroll & Labor

• Verify reported labor hours against project time records prior to each payroll run.
• Process payroll through ADP Workforce Now for hourly and salaried employees.
• Manage employee requests, time-off approvals, and PTO balances in ADP.

Subcontractor Compliance

• Communicate with subcontractors — in English and Spanish — to collect and maintain current W-9s and Certificates of Insurance (COIs).
• Track COI expiration dates and ensure coverage remains active for the duration of each project.
• Collect lien waivers (conditional and unconditional) tied to subcontractor payments.
• Prepare and file annual 1099s.

Required Qualifications

• Bilingual: Fluent in English and Spanish (spoken and written) — required.
• Bachelor's degree in Accounting — required.
• 5+ years of accounting experience, with construction, fabrication, manufacturing, or other project-based industry experience.
• Demonstrated cost accounting and job-costing experience.
• Multi-state sales and use tax experience — required.
• Experience with NetSuite (or comparable ERP) and ADP Workforce Now.
• High attention to detail, strong organizational skills, and the ability to manage deadlines independently.