Medical Support Assistant (Advanced)

Advanced Medical Support Assistant

The position is located at the Michael E. DeBakey Veterans Affairs Medical Center (MEDVAMC) and is organizationally aligned under the Domiciliary Residential and Rehabilitation Treatment Program (DRRTP) within the Veterans Care and Transitional Service Line. The duties of the Advanced Medical Support Assistant (AMSA) include but are not limited to:

• Accepts all telephone calls to the Domiciliary regarding program inquiries and utilizes "administrative" systems knowledge in assessing patient/caller needs, practices independent decision-making, coordinates care needs and direct problem resolution as appropriate.
• Determines the nature of the call and/or refers the call to the appropriate clinical or administrative personnel as needed.
• Utilizes computer technology to ensure continuity of care through accurate patient information, communication, and documentation. Uses the Veterans Health Information & Technology Architecture (Vista) and Computerized Patient Record System (CPRS) to access information in the VA Healthcare Computer System as needed.
• Computer Knowledge - Applies knowledge of various software functions (e.g. Word, Excel, PowerPoint to manipulate and arrange data in documents with complicated formats such as graphics and tables. Understands advanced software capabilities sufficiently to utilize the more advanced function keys in a manner that increases productivity, e.g. enters, sorts, calculates, retrieves, and revises data for documents:
• Acts as a patient advocate and tries to resolve patient needs to the best of their ability and/or notifies Supervisor of issues.
• May be asked to assist with the training and/or orientation of administrative duties to new staff as needed.
• Serves as primary timekeeper for the Domiciliary and maintains reports of assigned Domiciliary staff leave schedule.
• Assists with the requisition of office supplies, equipment maintenance, prepares and distributes meeting minutes, maintains electronic and paper files in accordance with Veterans Health Administration Records Control Schedule 10-1.
• Assists with a full range of administrative procedural work for the Domiciliary as assigned.
• Complies with all safety/fire prevention rules/regulations, using protective equipment when required and provided. Promptly reports all accidents and notifies Lead/Supervisor of unsafe/unhealthful conditions in the workplace. Attends scheduled training sessions and participates in facility or service level safety promotions as directed by the Domiciliary Chief. Knows fire drill and emergency plans for work area, including location of all emergency fire equipment.
• Anticipates problems and attempts to prevent their recurrence when possible. Identifies procedural problems and brainstorms to implement a change as warranted.
• Actively participates as a team member through various duties as assigned, multidisciplinary program meetings, direct interaction with the Chief, development and implementation of Standard Operating Procedures, workflows, goals, and objectives.
• Position may require the incumbent to occasionally operate a GSA vehicle in performance of their duties.

Work Schedule: 8:00 AM - 4:30 PM; Monday - Friday with possible extended hours based on patient care.(subject to change based on the needs of the service)

Recruitment/Relocation Incentives (Sign-on Bonus): Not Authorized

Permanent Change of Station (Relocation Assistance): Not Authorized

Pay: Competitive salary and regular salary increases. When setting pay, a higher step rate of the appropriate grade may be determined after consideration of higher or unique qualifications or special needs of the VA (Above Minimum Rate of the Grade).

Paid Time Off: 37-50 days of annual paid time offer per year (13-26 days of annual leave, 13 days of sick leave, 11 paid Federal holidays per year) Selected applicants may qualify for credit toward annual leave accrual, based on prior [work experience] or military service experience.

Parental Leave: After 12 months of employment, up to 12 weeks of paid parental leave in connection with the birth, adoption, or foster care placement of a child.

Child Care Subsidy: After 60 days of employment, full time employees with a total family income below $144,000 may be eligible for a childcare subsidy up to 25% of total eligible childcare costs for eligible children up to the monthly maximum of $416.66

Retirement: Traditional federal pension (5 years vesting) and federal 401K with up to 5% in contributions by VA

Insurance: Federal health/vision/dental/term life/long-term care (many federal insurance programs can be carried into retirement)

Telework: Not Authorized

Virtual: This is not a virtual position.

Functional Statement #: 02416-F

Permanent Change of Station (PCS): Not Authorized