Legal Billing Specialist

Legal Billing Specialist
My client located in Chicago, Illinois is adding a Billing Specialist to their team. This is a fully onsite direct hire opportunity.




Company Profile
Our client is a well-established law firm seeking an experienced Billing Specialist to support its high-volume billing operation. This business-critical position works closely with attorneys and the accounting team to ensure accurate, timely client billing while delivering exceptional internal customer service.




Billing Specialist Role
Manage the full legal billing cycle from pre-bills through final invoice processing.
Prepare, review, edit, and process attorney pre-bills and client invoices.
Apply client-specific billing guidelines and ensure compliance with outside counsel billing requirements.
Process write-downs, write-offs, expense postings, and billing adjustments.
Generate billing reports and respond to attorney and management requests.
Maintain accuracy in a high-volume billing environment while meeting strict deadlines.
Work closely with attorneys and accounting staff to resolve billing questions and issues.
Provide outstanding internal customer service while responding promptly to attorney requests.
Ensure invoices are processed accurately and submitted in a timely manner.
Maintain organized billing records and documentation throughout the billing cycle.




Billing Specialist Background Profile
High school diploma or equivalent required.
Additional accounting or business coursework is a plus.
Minimum of 5 years of law firm billing experience is required.
Strong experience with legal billing software and electronic billing platforms.
Experience with client billing guidelines, pre-bills, write-downs, expense posting, invoice processing, and reporting.
Comfortable interacting regularly with attorneys and professional staff.
Proven ability to manage a high-volume workload while meeting deadlines and responding promptly to attorney requests.
Highly organized with exceptional attention to detail.
Strong written and verbal communication skills.
Demonstrated ownership of the billing cycle from beginning to end.
Experience using ProLaw is highly preferred.
Candidates with experience using comparable legal billing systems will also be considered.
Broader accounting experience is a plus.




Benefits and Features
100% employer paid Medical, HRA, Dental, and Vision insurance.
Three weeks of Paid Time Off (PTO).
Paid sick time and company holidays.
401(k) plan with a 3% employer contribution.
Employer paid Life Insurance.
Employer paid Short Term Disability insurance.
Employer paid Long Term Disability insurance.
Tuition reimbursement program.