Recruiting Coordinator

Job Description

The Recruiting Coordinator works closely with a team of recruiters in a fast-paced recruiting organization to support end-to-end hiring activities and deliver an exceptional candidate experience. This role serves as an integral partner in managing recruiting logistics, maintaining accurate candidate data, and building strong relationships with candidates and internal stakeholders. The position offers an excellent opportunity to broaden recruiting operations experience and contribute to building a high-performing organization of talented individuals.

Responsibilities

• Schedule interviews and phone screens by working directly with candidates and hiring managers, including arranging travel for visiting candidates when needed.

• Manage and update candidate records and job postings in recruiting and applicant tracking systems, ensuring accuracy and completeness.

• Confirm new hires in the recruiting systems and coordinate the necessary steps to finalize their hiring status.

• Provide timely follow-up correspondence to candidates regarding their recruiting status via phone and email.

• Track recruiting activities and prepare weekly reports that summarize candidate status and pipeline progress.

• Coordinate post-interview debrief meetings, including scheduling participants and providing debrief materials.

• Identify opportunities to improve the candidate experience and enhance scheduling efficiency across the recruiting process.

• Assist in the coordination and execution of other recruiting-related activities and projects as needed.

• Collaborate effectively with internal and external stakeholders to ensure smooth, professional, and well-organized recruiting operations.

Essential Skills

• At least 1 year of experience as a recruiting coordinator or in a similar coordination-focused role.

• Proficiency with Microsoft Word, Excel, and PowerPoint.

• Bachelor’s degree.

• Demonstrated experience with scheduling and managing complex calendars.

• Experience performing administrative and coordination tasks in a professional environment.

• Familiarity with applicant tracking systems (ATS) or similar recruiting tools.

Additional Skills & Qualifications

• Superb customer focus with a strong commitment to delivering a positive candidate experience.

• Excellent attention to detail and strong organizational skills.

• Strong oral and written communication skills, with the ability to interact professionally with candidates and internal stakeholders.

• Ability to work effectively in a fast-paced, quickly changing environment.

• Experience supporting recruiters or executives as an assistant or coordinator.

• Ability to shift priorities quickly and manage multiple tasks simultaneously while maintaining high-quality work.

Work Environment

This role operates in a fast-paced, dynamic recruiting environment that requires frequent interaction with candidates, recruiters, and hiring teams. Work is primarily computer-based, using tools such as applicant tracking systems and Microsoft Office applications to manage schedules, records, and reports. The position emphasizes responsiveness, adaptability, and professionalism while handling frequent changes, multiple priorities, and time-sensitive tasks in a collaborative office setting.

Job Type & Location

This is a Contract position based out of Seattle, WA.

Pay and Benefits

The pay range for this position is $25.00 - $25.00/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: • Medical, dental & vision • Critical Illness, Accident, and Hospital • 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available • Life Insurance (Voluntary Life & AD&D for the employee and dependents) • Short and long-term disability • Health Spending Account (HSA) • Transportation benefits • Employee Assistance Program • Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in Seattle,WA.

Application Deadline

This position is anticipated to close on Jun 15, 2026.

About Aston Carter

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email View email address on click.appcast.io (%View email address on click.appcast.io) for other accommodation options.

San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.