Office Administrator

We are seeking a reliable, organized, and motivated Office Administrator to join our team. This position plays a key role in supporting daily office operations, customer communication, order processing, and administrative functions. The ideal candidate is detail-oriented, professional, and comfortable working in a fast-paced environment. Key Responsibilities Enter customer orders accurately into internal systems Process customer payments including credit card, cash, and check transactions Track payment stages and assist with delinquent account follow-up Mail invoices and account statements to customers Sort and file subcontractor and vendor invoices Record notes and updates for significant account changes Provide backup support for reception duties when needed Collaborate with team members and assist with cross-training initiatives Implement new file organization systems to modernize operations Qualifications Previous experience in office administration, bookkeeping, office management, or a similar operational role Strong working knowledge of QuickBooks (required) Understanding of basic accounting principles, invoicing, and reconciliations Experience with purchasing, vendor communication, and order tracking Strong organizational and multitasking abilities Excellent written and verbal communication skills Self-motivated, dependable, and able to work independently Strong problem-solving mindset with a focus on efficiency and process improvement Comfortable using computer systems, email, web searches, social media, and business software applications Proficiency in Microsoft Office including Excel and Word Ability to prioritize tasks, meet deadlines, and support team operations Positive attitude with a high level of professionalism and energy Experience in the construction industry What We’re Looking For The ideal candidate is a team player who thrives in a busy office environment, enjoys helping customers, and takes pride in keeping operations organized and running smoothly. #J-18808-Ljbffr