Front Desk Receptionist

Job Description

Job Description

Description:

Job Summary:

As the Front Desk Receptionist, you will be the first point of contact for visitors, clients, and team members—both in person and over the phone. This role is responsible for managing front desk operations with professionalism and efficiency, including greeting guests, directing calls, coordinating mail and deliveries, maintaining office supplies, and supporting various administrative tasks. The ideal candidate is organized, friendly, and thrives in a fast-paced environment where clear communication and attention to detail are key.

Key Responsibilities:

Front Desk Operations

• Open and prepare lobby areas daily.
• Greet and welcome all guests, ensuring a professional and hospitable experience by offering assistance and amenities.
• Answer and route incoming calls by becoming familiar with team member roles to ensure accuracy. 
• Accept and distribute mail and deliveries.

Office & Administrative Support

• Keep public-facing areas (e.g., lobby, kitchen) clean, organized, and presentable throughout the day.
• Manage inventory and ordering of kitchen and office supplies, ensuring timely restocking and organization.
• Provide general administrative support including data entry, filing, laminating, call handling, mail-outs, office inventory control, and safety supply requests.
• Support office and field staff with ad hoc tasks and project assistance as needed.

Event & Hospitality Coordination

• Assist with planning and logistics for office events and gatherings, including managing sign-ups, communications, and day-of support.
• Coordinate meals and supplies for trainings, and handle expense entries. 
• Order business cards and assist with life events such as cards, flowers, and gifts.

Education and Experience:

• High school diploma or GED required.
• Associates degree or at least four years of related experience preferred.

Required Knowledge/Skills/Abilities:

• Service-oriented with a professional, approachable demeanor.
• Demonstrates exceptional hospitality and a genuine commitment to creating a welcoming, helpful experience for every guest, client and team member.
• Discreet and empathetic in handling confidential or sensitive matters.
• Strong communicator with excellent oral and written skills.
• Organized and reliable; consistently meets deadlines and commitments.
• Self-motivated, proactive, and adaptable to change.
• Collaborative team player who communicates openly and consistently.
• Maintains professionalism and focus under pressure.
• Honest, dependable, and committed to a strong work ethic.
• Detail-oriented; able to perform repetitive tasks with accuracy.
• Proficient in Microsoft Office (Outlook, Word, Excel) and office equipment.
• Must have reliable transportation to and from workplace location.

Work Environment:

• Office setting; Working 25 hours per week with an opportunity for additional hours.
• Able to safely lift, carry and move boxes, deliveries and bulk office supplies weighing up to 40 pounds as needed.

Hutton Corporation is an Equal Opportunity Employer

Hutton provides equal employment opportunities to all team members and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.