Accounts Payable Administrator

Job Description

Job Description

We are seeking a detail-oriented Accounts Payable Administrator to join the accounting team of one of our excellent Triad clients. This position is responsible for processing invoices, coding expenses to the appropriate general ledger accounts, managing purchase orders, and ensuring timely and accurate vendor payments. The ideal candidate will work closely with internal departments and external vendors to resolve missing or inaccurate information while maintaining strong attention to detail and compliance with company policies.

Key Responsibilities

• Review, verify, and process vendor invoices for accuracy and completeness.
• Code invoices to the appropriate general ledger accounts, cost centers, projects, and departments.
• Match invoices to purchase orders and receiving documentation.
• Process and maintain purchase orders, ensuring proper approvals and documentation are obtained.
• Investigate and resolve discrepancies related to invoices, purchase orders, pricing, quantities, and vendor information.
• Collaborate with internal departments, including operations, purchasing, and management teams, to obtain missing documentation and correct inaccurate data.
• Communicate with vendors to resolve payment inquiries, invoice discrepancies, and account issues.
• Maintain vendor records and ensure accurate vendor setup and documentation.
• Reconcile vendor statements and ensure outstanding items are resolved promptly.
• Assist with month-end close activities, including accruals and accounts payable reporting.
• Maintain organized electronic and physical AP records in accordance with company policies.

Qualifications

• 2+ years of accounts payable or accounting support experience.
• Experience coding invoices and processing purchase orders.
• Strong understanding of accounts payable processes and general ledger coding.
• Proficiency with Microsoft Excel and accounting/ERP systems.
• Excellent problem-solving, communication, and organizational skills.
• Ability to work effectively with both internal teams and external vendors.

• Experience with ERP systems such as SAP or Great plains, preferred

Pay Details: $19.00 to $24.00 per hour

Search managed by: Will Stevens

Benefit offerings available for our associates include medical, dental, vision, life insurance, short-term disability, additional voluntary benefits, EAP program, commuter benefits and a 401K plan. Our benefit offerings provide employees the flexibility to choose the type of coverage that meets their individual needs. In addition, our associates may be eligible for paid leave including Paid Sick Leave or any other paid leave required by Federal, State, or local law, as well as Holiday pay where applicable.

Equal Opportunity Employer/Veterans/Disabled

Military connected talent encouraged to apply

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The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable:

• The California Fair Chance Act
• Los Angeles City Fair Chance Ordinance
• Los Angeles County Fair Chance Ordinance for Employers
• San Francisco Fair Chance Ordinance

Massachusetts Candidates Only: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.