Executive Administrator

TEPCON Construction (an ESOP company) is seeking a highly organized and proactive Executive Administrator to support our Chief Operating Officer (COO). This is a critical role responsible for maintaining operational alignment, driving accountability, and ensuring day-to-day priorities stay on track across the organization.

This is not a traditional administrative position. The ideal candidate is a forward-thinking professional who thrives in a fast-paced environment, communicates with confidence, and takes ownership of outcomes.

The Executive Administrator serves as a key partner to the COO, providing coordination, structure, and follow-through across multiple teams and priorities. This role plays an essential part in ensuring operational efficiency by managing details, tracking progress, and facilitating communication across departments.

Why TEPCON?

• Employee Ownership – Your leadership directly impacts ESOP share value and employee wealth.
• Executive Influence – Work closely with COO & President, shaping financial strategy.
• Growth & Innovation – Build scalable financial systems that support expansion.
• Technology-Driven – Utilize CMiC, AI, and automation for efficiency and insights.
• Industry Leader – TEPCON specializes in occupied environments & Fortune 500 projects.
• Values & Balance – A culture built on Safety, Respect, and Teamwork with strong benefits.

Key Responsibilities

• Coordinate and facilitate meetings, including agenda development, documentation of key takeaways, and tracking follow-up actions
• Monitor action items and support accountability across departments
• Serve as a central point of coordination between project management, field operations, and accounting teams
• Manage administrative functions including scheduling, onboarding coordination, fleet oversight, and expense tracking
• Assist in the development and maintenance of weekly scorecards and operational reporting tools
• Proactively identify gaps, anticipate needs, and ensure priorities remain aligned and on schedule

Qualifications:

Successful candidates will demonstrate:

• Strong organizational and time management skills with exceptional attention to detail
• Confidence in direct, professional communication across all levels of the organization
• Ability to manage shifting priorities and meet deadlines in a fast-paced environment
• A high level of accountability and consistent follow-through
• Initiative and the ability to anticipate needs without requiring constant direction

This role may not be the best fit for individuals who:

• Prefer highly structured, predictable work environments
• Require frequent direction or oversight
• Are uncomfortable addressing accountability or follow-up conversations

Why This Role Matters:

This position plays a vital role in supporting the effectiveness of the COO and the broader organization. When executed well, this role enables stronger alignment, faster decision-making, and improved operational flow across all teams.

Ownership & Benefits

As an employee-owned company, TEPCON offers an Employee Stock Ownership Plan (ESOP), providing team members the opportunity to build long-term value alongside the company. Our employees don’t just contribute to the business, they share in its success.

This role offers a clear path for advancement. High-performing individuals may have opportunities to grow into operations, project coordination, or broader leadership support roles as the company continues to expand.

Our Core Values

RESPECT | TEAMWORK | SAFETY | FAMILY ORIENTED | PURPOSE DRIVEN | FUN LOVING

We are committed to maintaining a culture that values hard work, collaboration, and taking care of our people.