Executive Assistant

Executive Assistant / Right Hand to CEO

Strategic Responsibilities

• Manage sensitive business operations, logistics, and confidential information
• Draft professional correspondence, presentations, and executive communications
• Build and maintain spreadsheets, budgets, and project trackers
• Prepare high-quality PowerPoint presentations for executive and business initiatives
• Coordinate and execute special projects and key business initiatives
• Act as a trusted gatekeeper, protecting the CEO’s time and priorities

Operational & Personal Support

• Coordinate household vendors, services, and maintenance
• Manage personal errands, returns, purchases, and scheduling
• Handle travel planning, reservations, and detailed itineraries
• Oversee personal and family logistics to ensure smooth daily operations

This role requires someone who embraces ownership fully capable of preparing executive-level presentations in the morning and managing logistical or operational tasks in the afternoon.

Technical & Systems Expertise

Microsoft Office (Advanced / Power User Level Required)

• MUST HAVE Excel: Create spreadsheets and models from scratch, including Pivot Tables, VLOOKUPs, and tracking tools
• PowerPoint: Develop polished, executive-level presentations from minimal direction
• Outlook: Expert calendar, inbox, and task management

Technology & AI Fluency

• Skilled in leveraging AI tools such as ChatGPT, Gemini, or Claude to improve efficiency, research, and communication
• Highly tech-savvy, capable of troubleshooting basic IT issues across devices, networks, and systems

Who You Are

Highly Organized & Process-Driven

• You excel at building systems, workflows, and processes that improve efficiency and ensure nothing falls through the cracks.

Trustworthy & Discreet

• You operate with the highest level of professionalism and confidentiality in all matters.

Proactive & Resourceful

• You anticipate needs, identify opportunities for improvement, and take initiative without waiting for direction.

Requirements

• 5+ years of experience in a highly organized, fast-paced support role (Executive Assistant, Chief of Staff)
• Exceptional organizational, multitasking, and problem-solving skills
• Advanced Microsoft Office proficiency required
• Strong technical aptitude and comfort learning new tools
• Must live within 40 minutes of Park City, Utah
• Reliable transportation and ability to travel as needed
• Flexibility to support urgent needs outside standard business hours when necessary