Front Desk Coordinator

Theres something truly outstanding about Hilton Grand Vacations. We work in an exciting and energetic environment where we help our guests enjoy life at its best by sending them to new corners of the world and giving them more time to reconnect. Our Team Members are the driving force behind these efforts. It is their talent, passion, and dedication to our brand that has been vital to the success of Hilton Grand Vacations. As a Front Desk Sales Gallery Coordinator , courteously greeting guests to provide a positive environment for Guests and Owners, in support of the Sales team. You will be responsible for updating the system (Chorus) with tour information and assigning guests to Sales Executives according to the sales rotation. They are also responsible for answering and directing incoming telephone calls while maintaining the Sales Galleries. What will you be doing? Deliver outstanding customer service by providing a warm welcome and ensuring guest happiness, encouraging a memorable and positive atmosphere. Efficiently identify and assign guests to Sales Executives and Leaders, using a strategic rotation system to improve engagement and sales opportunities. Serve as the primary point of contact, managing incoming telephone calls and providing knowledgeable responses to inquiries. Ensure meticulous logging of tour assignments in the HGV system and manual logs, coupled with detailed reporting of tour information. Maintain and interpret tour rules, consistently updating Sales Executive rotations to ensure process integrity and efficient performance. Conduct comprehensive inventory management, keeping caf and refreshment areas well-stocked to facilitate an inviting environment. Supervise financial transactions, including issuing Taxi/Uber reimbursements and balancing extra premiums, ensuring fiscal responsibility and accuracy. Optimally coordinate with the transportation team to arrange seamless pick-up and drop-off services for guests and owners, improving the overall experience. GO Hilton discounted hotel rates worldwide as low as $40 per night Excellent health care options (medical, dental, and vision) 401(k) with Employer matching and Employee Stock Purchase Program Paid Time Off (PTO) that allows for adventure, rest, relaxation or recuperation. Perks at Work Discount Program that offers a wide range of discount through varies outlets Internal growth opportunities and ongoing training And so much more! 1+ year customer service experience High School/GED required, Associates Degree or College Diploma preferred Ability to multitask in a fast-paced environment Intermediate digital literacy: Office Suite Full flexible schedule required: mornings, nights, weekends, and holidays Why do Team Members enjoy working for us? Hilton Grand Vacations excels as a leader in the vacation ownership industry, operating with an unwavering dedication to innovation, quality, and continued growth. We believe that our Team Members are vital to the succes of our company. To fulfill this role successfully, you must possess the following minimum qualifications and experience: Our dedication to excellence is recognized and celebrated by some outstanding accolades, including being named to Newsweek's Top 100 Most Loved Workplaces list consecutively in 2021 and 2022, awarded two sought-after Stevie Awards in The 20th Annual American Business Awards including a Gold Stevie for Company of the Year Hospitality and Leisure and a Silver Stevie Award for Achievement in Growth, being named a top company in Travel & Hospitality by LinkedIn on its 2022 Top Companies Industry Edition list, ranking first in the hotel and travel industry on Dave Thomas Foundations Best Adoption-Friendly Workplaces list and becoming a Great Place to Work certified company in 2022. We are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status. We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform job functions, and to receive other benefits and privileges of employment. Please contact us to request accommodation. What will you be doing? Deliver outstanding customer service by providing a warm welcome and ensuring guest happiness, encouraging a memorable and positive atmosphere. Efficiently identify and assign guests to Sales Executives and Leaders, using a strategic rotation system to improve engagement and sales opportunities. Serve as the primary point of contact, managing incoming telephone calls and providing knowledgeable responses to inquiries. Ensure meticulous logging of tour assignments in the HGV system and manual logs, coupled with detailed reporting of tour information. Maintain and interpret tour rules, consistently updating Sales Executive rotations to ensure process integrity and efficient performance. Conduct comprehensive inventory management, keeping caf and refreshment areas well-stocked to facilitate an inviting environment. Supervise financial transactions, including issuing Taxi/Uber reimbursements and balancing extra premiums, ensuring fiscal responsibility and accuracy. Optimally coordinate with the transportation team to arrange seamless pick-up and drop-off services for guests and owners, improving the overall experience. [insert pay] GO Hilton discounted hotel rates worldwide as low as $40 per night Excellent health care options (medical, dental, and vision) 401(k) with Employer matching and Employee Stock Purchase Program Paid Time Off (PTO) that allows for adventure, rest, relaxation or recuperation. Perks at Work Discount Program that offers a wide range of discount through varies outlets Internal growth opportunities and ongoing training And so much more! 1+ year customer service experience High School/GED required, Associates Degree or College Diploma preferred Ability to multitask in a fast-paced environment Intermediate digital literacy: Office Suite Full flexible schedule required: mornings, nights, weekends, and holidays Why do Team Members enjoy working for us? Hilton Grand Vacations excels as a leader in the vacation ownership industry, operating with an unwavering dedication to innovation, quality, and continued growth. We believe that our Team Members are vital to the succes of our company. To fulfill this role successfully, you must possess the following minimum qualifications and experience: Our dedication to excellence is recognized and celebrated by some outstanding accolades, including being named to Newsweek's Top 100 Most Loved Workplaces list consecutively in 2021 and 2022, awarded two sought-after Stevie Awards in The 20th Annual American Business Awards including a Gold Stevie for Company of the Year Hospitality and Leisure and a Silver Stevie Award for Achievement in Growth, being named a top company in Travel & Hospitality by LinkedIn on its 2022 Top Companies Industry Edition list, ranking first in the hotel and travel industry on Dave Thomas Foundations Best Adoption-Friendly Workplaces list and becoming a Great Place to Work certified company in 2022. We are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status. We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform job functions, and to receive other benefits and privileges of employment. Please contact us to request accommodation. Hilton Grand Vacations