HR/Pay/Security Liaison/Administrative Assistant

About Bering Straits Professional Services

Bering Straits Professional Services (BSPS) is committed to world-class management of global logistics, training and procurement services for U.S. Government agencies. BSPS is certified by the . In February 2022, BSPS became an International Organization for Standardization (ISO) 9001 certified company. BSPS received the ISO 9001 quality standard certification through the Performance Review Institute (PRI).

About this position: HR/Pay/Security Liaison/Administrative Assistant in Lexington, KY

The Essential Duties and Responsibilities are intended to present a descriptive list of the range of duties performed for this position and are not intended to reflect all duties performed within the job. Other duties may be assigned. To perform this job successfully, an individual must be able to satisfactorily perform each essential duty. The requirements listed below are representative of the knowledge, skill and/or ability required. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions of the position.


Applicants will be notified via email or phone within ten business days regarding application status.


Essential Duties & Responsibilities

• Provides administrative support to executive staff with office management responsibilities.


• Administer payroll processes, ensuring accuracy, compliance, and timely execution for all employees.

• Manage employee benefits programs, including enrollments, terminations, open enrollment periods, and serving as the primary point of contact for employee benefits inquiries.

• Perform essential general HR functions, including supporting employee onboarding/offboarding, maintaining confidential personnel files, and assisting with basic employee relations and policy interpretation.

Required (Minimum Necessary) Qualifications

• Education Requirements: High school diploma required. (Associate's or bachelor's degree in Business Administration, Human Resources, or a related field preferred.)

• Level of Experience Requirements: Minimum of 3-5 years of experience in a combined HR, administrative, or operations support role.

• Exceptional command of the Microsoft Office Suite (Excel, Word, Outlook, PowerPoint) for scheduling, reporting, and presentation preparation.

• Must be able to pass pre-employment drug/alcohol test and background check

Knowledge, Skills, Abilities, and Other Characteristics

• Knowledge of fundamental HR compliance requirements (e.g., FLSA, FMLA)

• Knowledge of executive office protocols and professional standards required when interacting with internal and external stakeholders.

• Familiarity with managing physical access control systems (e.g., badge systems) and basic security monitoring practices.

• Skill in accurate data entry and meticulous record-keeping, particularly in operations and personnel systems.

• Ability to exercise superior judgment and maintain composure under pressure while handling sensitive information and operational incidents.

• Ability to effectively communicate complex policy and administrative processes clearly to employees at all levels.

• Knowledge of organizational procedures and workflows - understanding how work moves through a company.


• Basic knowledge of relevant technologies or tools - e.g., Microsoft 365, communication platforms, or industry-standard software.


• Knowledge of customer service practices - principles of providing quality service and managing inquiries professionally.


• Knowledge of data privacy and confidentiality principles - awareness of proper handling of sensitive information.

• Communication skills (written and verbal) - ability to convey information clearly and professionally.


• Time management and prioritization - balancing multiple tasks and meeting deadlines.


• Problem-solving and critical thinking - analyzing issues and selecting appropriate solutions.


• Interpersonal and teamwork skills - building rapport and collaborating effectively with others.


• Attention to detail - producing accurate, error-free work.

Preferred

• N/A

Necessary Physical Requirements

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this role. Employees must always maintain a constant state of mental alertness. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.


Essential and marginal functions may require maintaining physical condition necessary for bending, stooping, reaching, sitting, walking or standing for prolonged periods of time; most of time is spent sitting in a comfortable position with frequent opportunity to move about. May require ability to lift up to 50lbs unassisted. May be required to perform functions in a warehouse environment with varying temperatures.

Work Environment

The work environmental characteristics described here are representative of those that must be borne by an employee to successfully perform the essential functions of the role. Employees must always maintain a constant state of situational awareness. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.

Job is mainly performed in an office setting with exposure to computer screens and requires extensive use of a computer, keyboard, mouse, and multi-line telephone system. The work described herein is primarily a modern office setting. There are portions of duties that are performed in a standard warehouse setting with exposure to varying temperatures and during various weather conditions.


Physical Setting: Office

Schedule and Flexibility: 7:00 AM - 3:30 PM or as needed

Supervisory Responsibilities

• This position will not have supervisory responsibilities.


DOT Covered/Safety-Sensitive Role Requirements

• This position is not subject to federal requirements regarding Department of Transportation "safety-sensitive" functions.


Additional Qualifying Factors

As a condition of employment, you will be required to pass a pre-employment drug screening and have acceptable background check results. If applicable to the contract, you must also obtain and maintain the appropriate clearance levels required and must also be able to obtain access to military installations.


Shareholder Preference

BSNC gives hiring, promotion, training, and retention preference to BSNC shareholders, shareholder descendants and shareholder spouses who meet the minimum qualifications for the job.

Bering Straits Native Corporation is an equal opportunity employer. All applicants will receive consideration for employment without regard to any status protected by state or federal law, or any other basis prohibited by law.

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities
This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.