Project Coordinator, State Licensing

SUMMARY

We are seeking a detail-oriented and highly organized Entry Level Project Coordinator to join our State Licensing team. This role supports the filing, tracking, and maintenance of insurance-related licenses and registrations across multiple states, including Certificate of Authority (COA), Third-Party Administrator (TPA), Utilization Review Agent (URA), Stop Loss, and related lines of authority. The ideal candidate thrives in a compliance-driven environment, communicates proactively, and takes pride in keeping complex administrative workflows on track.

ESSENTIAL DUTIES AND RESPONSIBILITIES

Prepare initial and renewal applications for COA, TPA, URA, stop loss, and related license types across all required states for review. Gather required supporting documentation (financials, organizational charts, biographical data, surety bonds, etc.) for state filings. Track filing deadlines and renewal dates using an internal calendar or licensing management system. Coordinate payment of filing fees and maintain accurate records of transactions. Monitor application status and follow up with state departments of insurance (DOIs) as needed. Organize and maintain a centralized repository of licenses, certificates, and correspondence with state regulators. Scan, index, and file hard-copy and electronic licensing documents in accordance with retention policies. Pull and distribute current licenses, certificates of authority, and related filings upon internal request. Ensure all documents are version-controlled and accessible to appropriate stakeholders. Maintain up-to-date licensing status trackers across all jurisdictions and entity types. Flag compliance risks or approaching deadlines to the Licensing Manager for timely resolution. Assist with audits by pulling required documents and preparing organized filing binders. Liaise with internal departments (Legal, Finance, Operations) to collect information needed for state submissions. Perform additional assignments as needed.

QUALIFICATIONS

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions: Strong organizational skills with the ability to juggle multiple tasks and deadlines without letting things fall through the cracks. High attention to detail and accuracy in data entry, document preparation, and recordkeeping. Proficient in Microsoft PowerPoint, Word, Excel, Google Suite (Google Drive, Sheets, Slides, Docs) and comfortable picking up new software quickly. Clear written and verbal communication skills — you’ll be corresponding with state regulators and internal teams. Self-starter mentality with a willingness to ask questions and learn on the job. EDUCATION and/or EXPERIENCE Bachelor's degree (B. A.) from four-year college or university in Business Administration, Healthcare Administration, Public Administration, or a related field (recent graduates encouraged to apply).

WORK ENVIRONMENT

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to sit; use hands to handle or feel; talk; and hear. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception and ability to adjust focus. The noise level in the work environment is usually mild.

BENEFITS

Curative Health Plan (100% employer-covered medical premiums for you and 50% coverage for dependents on the base plan). $0 copays and $0 deductibles (with completion of our Baseline Visit). Preventive and primary care built-in. Mental health support (Rula, Televero, Two Chairs, Recovery Unplugged). Chronic condition programs (diabetes, weight, hypertension). Maternity and family planning support. Employer-provided life and disability coverage with additional supplemental options. Flexible spending accounts. Flexible work options: remote and in-person opportunities. Generous PTO policy plus 11 paid annual company holidays. 401K for full-time employees. Generous up to 8-12 weeks paid parental leave, based on role eligibility. #J-18808-Ljbffr Valid8 Financial, Inc.